Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Job Title: Sr. Specialist, Operation & Analysis

Job Summary: The role will be dual role for working as Executive Assistant and Team Operation & Analysis daily work. This role will provide high-level administrative support to the executive, ensuring smooth day-to-day operations and facilitating effective communication. The role will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling various administrative tasks.

Responsibilities:

Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.Coordinate and prioritize incoming requests, emails, and phone calls, responding on behalf of the executive as appropriate.Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.Conduct research, compile data, and prepare materials for meetings and presentations.Coordinate and organize meetings, including agenda preparation, taking minutes, and following up on action items.Assist with the preparation and submission of expense reports.Maintain confidentiality of sensitive information and exercise discretion when handling confidential matters.Act as a liaison between the executive, employees, clients, and external stakeholders, ensuring effective communication.Anticipate the needs of the executive and proactively address them.Handle various administrative tasks, such as filing, record-keeping, and ordering office supplies.Provide support for special projects and initiatives as assigned.

Requirements:

Proven experience as an Executive Assistant or similar role.Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.Exceptional attention to detail and accuracy in work.Strong written and verbal communication skills.Proficient in using office productivity software (e.g., Microsoft Office Suite).Ability to handle confidential information with discretion.Strong problem-solving skills and ability to work independently.Professional demeanor and ability to interact with individuals at all levels.Flexibility and adaptability to changing priorities and responsibilities.Excellent analysis & reporting skill to complete ad-hoc request.  Bachelor's degree in Business Administration or a related field (preferred).