ADP is hiring a Sr. Executive Assistant.
Are you a proactive, tech-savvy Executive Assistant with exceptional organizational and communication skills? Are you looking to join a dynamic, inclusive team environment with a culture of collaboration and belonging?Well, this may be the role for you.
As a Sr. Executive Assistant, you’ll provide comprehensive support to our executive team and play a crucial role in ensuring our efficient and smooth operation. You will be responsible for a wide range of administrative tasks, including but not limited to calendar management, travel coordination, office management, event planning, approving tickets and expenses as delegated, and document preparation. Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word, is essential for this role.
Ready to #MakeYourMark? Apply now!
To learn more about Human Resources at ADP, visit: https://jobs.adp.com/teams-roles/human-resources/
What you’ll do:
Here’s what you can expect on a typical day:
Calendar Management: Efficiently manage and coordinate the executive team's schedules, including setting up meetings, conference calls, and appointments. Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite, with a strong emphasis on PowerPoint. Travel Coordination: Arrange and coordinate domestic and international travel itineraries, including flights, accommodation, and ground transportation. Office Management: Oversee office supplies, equipment, and facilities, ensuring a well-organized and functional workspace. Event Planning: Assist in planning and organizing company events, meetings, and conferences, including logistics, catering, and materials. Meeting Support: Prepare meeting agendas, take accurate meeting minutes, and follow up on action items as necessary. Communication: Maintain effective communication with the executive team and external stakeholders, handling phone calls and emails professionally and promptly. Proactive Support: Anticipate the executive team's needs, proactively identifying opportunities to streamline processes and enhance efficiency. Expense Management: Track and manage expenses, including reimbursement submissions and credit card reconciliation. Confidentiality: Handle sensitive information with the utmost discretion and maintain strict confidentiality..Experience. You have 5-8 years of experience in relevant skills gained and developed in the same or similar role.
TO SUCCEED IN THIS ROLE:
Experience providing executive team support. Tech-savvy with the ability to adapt to new software and tools quickly. Excellent interpersonal skills and a proven ability to communicate clearly, concisely, and creatively. Strong organizational skills and ability to multi-task, set priorities, follow up quickly, manage multiple deadlines, oversee projects, problem solve, influence without authority, and drive for desired results. Exceptional attention to detail and accuracy. Ability to work independently and take initiative. Adept at balancing the needs and expectations of multiple stakeholders while ensuring the successful completion of tasks and projects. Demonstrated ability to navigate the organization diplomatically and handle conflicts and disagreements maturely and constructively, promoting a positive and collaborative work environment. Proven track record of effectively managing competing priorities and deadlines, ensuring that critical tasks are addressed with high efficiency and professionalism. Skilled at maintaining composure and making rational decisions under pressure, particularly in conflicting demands and tight schedules. Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word). Previous experience in event planning and office management is a plus. High School diploma with 3+ years of experience or equivalent education will be considered.
YOU'LL LOVE WORKING HERE BECAUSE YOU CAN:
Have courageous team collaboration. Courage comes from how associates are willing to have difficult conversations, speak up, be an owner, and challenge one another's ideas to net out the best solution. Deliver at epic scale. We deliver real user outcomes using strong judgment and good instincts. We're obsessed with the art of achieving simplicity with a focus on client happiness and productivity. Be surrounded by curious learners. We align ourselves with other smart people in an environment where we grow and elevate one another to the next level. We encourage our associates to listen, stay agile, and learn from mistakes. Act like an owner & doer. Mission-driven and committed to leading change, you will be encouraged to take on any challenge and solve complex problems. No tasks are beneath or too great for us. We are hands-on and willing to master our craft. Give back to others. Always do the right thing for our clients and our community and humbly give back to the community where we live and work. Support our associates in times of need through ADP's Philanthropic Foundation. Join a company committed to equality and equity. Our goal is to impact lasting change through our actions.
What are you waiting for? Apply today!
Find out why people come to ADP and why they stay: https://youtu.be/ODb8lxBrxrY
(ADA version: https://youtu.be/IQjUCA8SOoA )
Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. ADP is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.
Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.