Job Title

Sr. Facility Coordinator

Job Description Summary

Job Summary
The Senior Facilities Coordinator assists the facilities management team to ensure successful service delivery of client facility needs. Directly supports the facilities management team with on-going facility and team related responsibilities through implementation of the entire purchase order system, finalizing with invoice processing.

Job Description

Duties and Responsibilities:

Create purchase orders (PO), as requested, in accordance to established process and policy, including the attachment of Scope Documentation and purchase order Terms & ConditionsManage the entire Purchase Order process, from work order creation though closure of PO to ensure the timely receipt and submission of vendor invoicesMonitor the exceptions folders daily, and work with the appropriate stakeholders to resolve all PO and invoice discrepanciesAddress client inquiries and concerns, ensuring timely and effective problem resolutionMaintain on-going communication with all stakeholdersParticipate in planning meetings for building events and room reservations

Key Competencies:

Communication Proficiency (oral and written)Customer FocusInitiativeSense of UrgencyMulti-TaskingDetail OrientedFinancial KnowledgeTime Management SkillsTeam Orientation

Requirements

2-4 years of work experience in an administrative, accounting or tenant services capacityExperience with work order and purchase order processesExperience with data entryPrevious customer service experiencePrior experience working in the facilities/property management, commercial real estate or professional services industries preferred

Additional Eligibility Qualifications

Basic understanding of management agreements and contract languageComputer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)Demonstrated ability to exercise good judgmentExcellent interpersonal skillsAbility to work a flexible schedule as needed

Work Environment

This job operates in a professional office environment. This role has exposure in a Data Center environment.  This role has exposure to industrial production and warehouse environment. 

This role routinely uses standard office equipment such as computers, copy machines and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”