Department
BSD SUR - Human Resources & Academic Affairs
About the Department
Many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists pursue a diverse range of basic, translational, and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer, and immunotolerance.
This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.
Job Summary
Responsibilities
Recruitment, Onboarding, and Off‐boarding:
Assists senior HR & AA Team in identifying entry level candidates, prepares interview schedules, and conducts reference checks.
Interviews student workers (department‐wide as needed). Manages student recruitment postings and student onboarding.
Completes HR pre‐boarding requirements and systems set-up for incoming staff and faculty.
Completes all HR onboarding items for staff and faculty hires, authenticates I‐9 documentation, and maintains employment verification records.
Leads staff and student offboarding process, ensuring all steps are complete in HRIS system and relevant security access is removed.
Provider Credentialing:
Coordinates the Medical Staffing Office credentialing and re-credentialing process for the Department of Surgery, ensuring compliance with institutional and state regulatory requirements.
Maintains accurate documentation and tracks expiration dates for licenses, certifications, and academic appointments to ensure continuous compliance.
Addresses and resolves any credentialing delays or discrepancies to prevent disruptions in provider deployment to off-site locations.
Postdoctoral Appointments, Visitors, and Observers:
In coordination with the Office of Academic Affairs and BSD Postdoctoral Office monitors and facilitates all academic and HR related activities for the department postdoctoral population.
Assists HR/AA Business Partner with postdoctoral scholar and fellow appointments, reappointments, and related visa requirements and paperwork.
Manages the visitors and observers process.
Academic Affairs:
Independently manages the arm’s length process (i.e., compiling the list of solicitors for faculty appointment cases and verifying arm’s length per Division requirements).
Assembles faculty discussion documents for appointments, reappointments, and promotions.
Responsible for assimilating notes from faculty appointment discussions.
Distributes Provost Faculty Letters, ensuring accuracy and completeness.
Researches compliant faculty postings sites for external academic ads and maintains posting database.
Creates and maintains DOS checklists and training materials for various academic affairs processes promoting ease of execution in the sections.
Compliance Tracking and Data Analytics:
Responsible for producing monthly HR Department Analytics (e.g., Turnover report, overtime report, and COAP deadlines and submissions).
Tracks and facilitates compliance process of employees and faculty (TB test, flu vaccine, HIPAA training, etc.).
Processes provider leaves, enters FML time off entry in the Workday system, maintains the FMLA spreadsheet for tracking provider time off.
Payroll and Special Projects:
Ensures timely and accurate submission of all staff, faculty, and housestaff one time payments.
Manages the Surgery HR email inbox and submits various HR Shared Services requests.
Writes draft department welcome and departure announcements for staff.
Other
Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Maintains appropriate human resources data and records.
May help counsel employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate to high level of guidance.
Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's degree.
Experience:
Experience in human resources and academic affairs.
Technical Skills or Knowledge:
Proficiency with HRIS systems like Workday, Microsoft Word and Excel; willingness and ability to learn new technologies.
Preferred Competencies
Exceptional interpersonal and customer service skills with the ability to maintain calm and courteous demeanor.
Experience in handling sensitive and confidential situations and information with absolute discretion.
Ability to influence others without formal authority by building positive working relations and partnerships with confidence across all levels of the institution to effectively execute business strategies with a high degree of organization and follow-through in a matrix organization.
Competence to encourage and cultivate a learning environment that appreciates cultural diversity.
Excellent written and verbal communication skills.
Strong attention to detail.
Willingness to obtain human resources certification.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
In addition to the base pay posted above, this position may be eligible for N/A
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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