Job Title: Sr. Contract AdministratorJob Description The Sr. Contract Administrator will work closely with the legal team and internal customers/vendors to review and negotiate various contracts, including service, capital, and time and material contracts. The role involves ensuring all contracts comply with company policies, managing the Request for Proposal (RFP) process, and serving as the primary contact for procurement-related inquiries. The Sr. Contract Administrator will also be responsible for implementing best practices for contract terms and conditions. Responsibilities + Administer supplies, materials, and equipment purchase contracts through Group Purchasing Organizations (GPO) in coordination with the legal department. + Review contracts for best pricing and delivery options, ensuring accuracy and resolving discrepancies. + Assess contract compliance and identify potential risks of non-conformance. + Prepare briefs and reports on contract compliance discrepancies, supplier performance, and contract renewal schedules. + Share and clarify contract processes, conditions, and details with management, business partners, and employees. + Evaluate products and services for cost-saving opportunities. + Manage cellular contracts, negotiate pricing, renewals, and discontinuation of services. + Assist in developing a formal RFP process, including templates and terms and conditions. + Research and evaluate suppliers based on price, quality, selection, availability, service, and support. + Provide guidance on contractual obligations while minimizing corporate liability. + Maintain digital and hard copy files of vendor contracts. + Create and prepare requests for pricing quotes and bids, and evaluate vendor responses if separate from the RFP process. + Evaluate and monitor vendor performance to ensure compliance with contractual obligations. + Work closely with accounts payable to resolve invoicing issues, ensuring compliance with purchase order or contract requirements. + Create and present reports on contracts pending, needing renewal, etc., to management. + Establish and maintain effective communication with vendors and sales representatives. + Assist with maintaining the purchasing system, including qualified vendors, current prices, product information, and other pertinent information. Essential Skills + Bachelor's degree is required. + 7+ years of purchasing (procurement) experience. + 3+ years of contract experience (managing, developing, administration). + Experience navigating ERP systems (Netsuite or similar preferred). + Ability to manage multiple contracts and deadlines simultaneously. + Working knowledge of contractual agreement language, standard contracting and bidding procedures, contract development and management, and general procurement procedures. + Experience using Microsoft Office applications, including Word, Outlook, Visio, PowerPoint, and Excel. + Strong interpersonal skills, including excellent negotiation and facilitation skills. Additional Skills & Qualifications + Understanding of the non-profit sector and regulatory compliance. + Ability to work across multiple operating companies. + Ability to perform multiple requests simultaneously while maintaining quality and accuracy. + Ability to set priorities based on urgency and use discretion and independent judgment. + Professional, detail-oriented, self-motivated, innovative, creative, assertive, organized, communicative, and able to work independently. + Proficient ability to detect errors and inconsistencies. + Excellent critical thinking and problem-solving skills. + Positive leadership skills. + Strong computer skills. + Excellent written and oral communication skills. + Excellent interpersonal and public speaking skills. Work Environment This is an in-office role with working hours from Monday to Friday, 8am-5pm. The Sr. Contract Administrator will sit in their own office and report to the designated supervisor. The role offers the possibility of becoming a full-time employee, with contract extensions likely based on budget, need, and performance. Pay and Benefits The pay range for this position is $40.00 - $46.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Antonio,TX. Application Deadline This position is anticipated to close on Feb 28, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.