JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We’re JLL—a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals.  We believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.

Confidence can sometimes hold us back from applying for a job.  But we’ll let you in on a secret: there’s no such thing as a “perfect” candidate.  JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you’re a leader of any level or experience and this job description resonates with you, let’s talk. 

We are currently seeking a Senior Property Associate to join our property management team. Our team’s priorities are: Providing an experiential approach which guides a differentiated property management experience, resulting in better care and better business and exceptional customer and client service.Support the exponential growth of our business by providing people integration and synergy.Develop our people for bigger and better roles.Supporting ambitions beyond the workplace.Applying new technology and data to drive change.What this job involves:Supporting your team to deliver best in class service As a Senior Property Associate at JLL, you will apply your commercial property management admin experience to support our office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, along with the primary responsibilities outlined below.  This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team.This position is on-site 5 days a week.Primary Responsibilities:Participate in processing, reviewing, and coding invoices for payment.Participate in processing, reviewing, and coding POs for issuance.Participate in A/R; preparing and distributing rent statements, sending collection notices when appropriate.Preparing manual billing adjustments as needed.Track portfolio spend to not exceed budget and look for cost reduction opportunities.Coordinate document management related to lease execution, distribution, and filing.Track notice requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed.Regularly monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work.  Follow-up with tenants to ensure work orders are completed to their satisfaction.General office organization.Research billing/billback inconsistencies.Work closely with the finance team on monthly reporting.Prepare, organize, compile, and distribute correspondence, memos, white papers, and closeout reports.Create and/or maintain physical and virtual filing systems in an accurate and organized manner.Maintain and update team and customer contact databases.Complete RFP processes and bid leveling.Ensure that tenant and vendor certificates of insurance are accurate and meet defined standards.Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.Oversee and manage tenant move-in/move-out procedures.Assist property team in the development and implementation of property and tenant handbooks.Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure. As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.Gather W-9’s from vendors, and aid in new vendor set-ups as needed.Assist with property budget preparation, CAM reconciliations and estimate preparation and calculation, and recurring reporting, as requested.Prepare and review tenant billbacks, review variances, and serve as a point of contact for the admin support staff.Assist with vendor contract creation, execution and tracking as requested.Participate in training incoming team members as appropriate.Develop and manage annual events (holiday parties and monthly tenant engagement events)Perform white glove inspections of the property on a recurring basis.General and ad hoc administrative support of the property as needed.Assist with vendor management.Any and all other duties and tasks assigned.Being a relationship builder Keeping our building tenants and owners happy is always top of mind. You will be the liaison between tenants and building staff to ensure are buildings are clean, functional and welcoming.  You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You thrive on change and learning new things, and can shift gears comfortably.

An AchieverWe’ll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you’ll want to contribute to a diverse, supportive, and talented team.

Sound like the job you’re looking for? Before you apply it’s also worth knowing what we’re looking for:

Education and experienceA high school diploma is required. Experience with Microsoft Suite (Teams, Word, Outlook, Excel, etc.).(2+) years of experience supporting a commercial property management team is required.Advanced oral and written communication skills.  Strong organization and time management skills.Experience event planning, work orders, reviewing and approving certificates of insurance, lease abstraction, lease language comprehension, and understanding of AP/AR cycles.Experience with MRI, Nexus, and/or Corrigo preferred.

What you can expect from us

We succeed together—across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.We can’t wait to see where your ambitions take you at JLL.

Apply today!

Estimated total compensation for this position:

64,900.00 – 97,900.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Seattle, WA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.