As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 910155 Anesthes & Periop Medicine Work Shift: UR - Day (United States of America) Range: UR URG 109 H Compensation Range: $26.90 - $37.66 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE With wide latitude for initiative and independent, professional judgment, candidates for this position must gather and interpret data and prioritize information regarding the Anesthesiology Residency Program, residents and faculty. Advanced graduate medical education knowledge and skills preferred. Must be proficient in Microsoft Windows word processing, Excel, PowerPoint, Google, and have the ability to quickly learn various required software. Meticulous attention to detail required. This candidate must have superior interpersonal and organizational skills and must be sensitive to confidentiality as the candidate will provide primary administrative support to the Anesthesiology Residency Program Director (PD), and Assistant Anesthesiology Residency Program Directors (APDs). This includes time management and calendaring for the Directors, prioritizing competing demands, and delegating matters as appropriate. The Residency Program Coordinator is responsible for managing the coordination with operations and communications for all NYS, institutional, and departmental components within the accredited residency training program in anesthesiology. The position requires a comprehensive and detailed understanding of NYS policies and hospital policies, utilizing initiative and independent judgment. This position will continually project-manage a wide range of programs, alongside the Education Programs Manager and Directors, including long range planning, recruiting trainees, maintaining databases, communicating with faculty and trainees regarding a range of issues, and communicating with internal and external programs **ESSENTIAL FUNCTIONS** **Scheduling - 10%** + Clinical – manages and tracks duty hours, case logs, vacation and sick days, and leaves ofabsence for residents. + Educational – oversees and manages the scheduling of all educational conferences andmaintainsattendancelogs. Dissemination ofeducational calendar (including but notlimitedtoexamdates,promotionmeetings),as appropriate to department via appropriate medium (intranet,flyers). + Manages and organizes coordination of non-anesthesiology resident rotators, as appropriate. + Coordinates the new trainee two-month orientation schedule which recurs multiple times during the year. + Manages departmental resident orientation schedule annually **Evaluations - 10%** + Compiles, edits, and verifies reporting and processing data regarding evaluations and milestones. + Managesoversightofevaluationsof non-anesthesiology resident rotators(i.e.OMFS,EM) **Recruitment - 20%** + Manages departmental residency recruitment budget and calendar. Implements processes to reduce cost when appropriate while maintaining high standards. + Designing, editing and improving program marketing materials as well as oversight of accurate program and resident data in public facing websites and GMETrack, which feeds AAMC for medical student/UME use; + Managing recruitment databases and program's National Residency Matching Program information (required oversight for initiating match status, program status, numbers of positions, levels of positions, accurate program data, etc.); managing ERAS PDWS, Thalamus, Cortex (Invitation, application, Interview and reporting mechanisms for recruitment); inviting applicants to interview, planning and scheduling all desired candidates for their faculty interviews; expert level knowledge of national matching policies and guidelines, as well as diversity, equity, and inclusion initiatives. Ensuring all applicants sign ACGME and GME required acknowledgements of documentation and ensure distribution of same including but not limited to contracts, benefits, stipends, etc. + Plansrecruitmentlunchesanddinners for recruitmentseason and processes allinvoices. + Distributes post-match surveys, analyzes results and provides feedback to PDs and PEEC. + Runsreportsas needed tosupport the recruitment process + Negotiates, verifies andanalyzesexpendituresrelatedto the recruitment process **Onboarding- 76 Residents annually - 5%** + Manages resident compliance withadministrative matters including(butnotexhaustive) health updates, EAP onboarding, HCS enrollment,MCICtraining completion, ABA registration, RQI enrollment, POCT. + Manages process of maintenance of personnel records completing and submittingpaperworktoupdatelevelsoftraining and annual salary changes. + Implements new process for storage of records older than 15 years. + Responsible for accuracy when inputting new residents into ACGME andMedHub systems; addsnewresidentsand faculty toweb-based evaluation system. + Liaison for new residents with account setup in TrueLearn, Open Anesthesia,andanyother Anesthesiology Residency Specific software applications. + Oversee new resident membership applicationsto local (NYSSA), and national (ASA, IARS) organizations. **Offboarding - 15%** + Coordinatesandorganizesgraduationactivitieswithassistance from Chief Residents andotheradministrative staff. + Compiles and analyzes data from alumni surveys for programgraduatesafteryear 1 and 5 for presentationto PEEC. + Manages year-end credentialing paperwork, final evaluation forms, and closing outofaccounts, emails, lockers, and identification access. + Manages all post-residency requests for credentialing,and residency filereviews,asappropriate. **Reporting - 15%** + In partnership with PD, prepares paperwork for annualaccreditation review – including butnot limited to WebADS, RTID, FREIDA, ACGME, self-studies, and sitevisits. + Inspect and analyze duty hours for residents to ensure compliance with NY State 405 regulations weekly for GME and the program; investigate potential violations and provide feedback to the Program Director. + Developing, managing, and tracking processes for required data reporting and metrics; interpreting data and generating reports for program and institutional leadership; expert user and manager for multiple databases required for program management: MedHub Residency Management System; Electronic Residency Application System (ERAS); ACGME Accreditation Data System (ADS) + Oversees,manages and tracks Case Logs – monthly for CA-3s, quarterly for CA2s + Prepares and helps manage program-specificyear-end survey reportofresidents(and faculty asappropriate)with approval from PEEC + Manages all reporting related to hospital and NYS compliances. + Collect and distribute data for monthly CCC meetings; gather information and develop summary sheets regarding each resident for each resident advisor and committee members (including the handling of large volumes of confidential resident and faculty data). Assess, identify and communicate the needs from background material that will impact decisions regarding the CCC and/or follow-up meetings. **Administrative Support- Provided for 76 residents - 10%** + Manages all resident reimbursement processingof educational accounts + Maintainsrelationshipswithoutsidevendors and processes invoices in a timely manner + Manage Gillies Library Anesthesiology books and recommends new titles for purchase + Coordinatesand serves as a proctor for examadministrations for residents (OB, ITE, Basic,etc.) + Answers main Anesthesiology Residency phone line **Professional Development - 5%** + Maintenance of knowledge regarding hospital, NYS, ACGME, and ABA Residency Requirements. + Completion of TAGME certification within 5 years. + Membership in AAPAE **Other duties as assigned.** **QUALIFICATIONS** + Bachelors degree required + Three years relevant experience required **EOE Minorities / Females / Protected Veterans / Disabled:** The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.