Essential Duties and Responsibilities

Process invoices for payment which includes accurately entering invoice information and accounting coding in the general ledger system (accounts payable module), obtaining invoice approvals. Process check disbursement, match vouchers with invoices, and mail disbursement and remittance documentation.Reconciles A/R and A/P control accounts to detail aging.Reconciles cash receipts and disbursements.Inputs journal entriesA/R and A/P inputs with coding of receipts and disbursements into the general ledger.Manage parking attendants scheduling, cash bag preparation, cash and sales reports, and perform audits for each event.Maintains telephone deposits for events.Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity. Ensure invoices are paid on a timely basis while not duplicating payments. Effectively monitor and follow up on unpaid invoices.Obtain vendor statements and process unpaid invoices promptly.Perform other accounting and payroll functions as they arise.Support year-end audit functions.Request W9 information for new vendor maintenance to properly set up for payment invoices.Perform month-end closing tasks as defined by the manager, including GL analysis and account reconciliations in D365.Backup for payroll processing and updating in ADP as well as in general ledger.Backup for employee accruals.Prepare and record journal entries.Prepare AP claims for both boards.

Supervisory Responsibilities           

This position directly supervises parking attendants and carries out supervisory responsibilities and scheduling in accordance with ASM GLOBAL's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Education and/or Experience     

B.S. in Accounting or Finance from a four-year college or university preferred.Minimum 2 years work experience or similar combination of education and experience.Basic understanding of accounting principles.Experience using Excel, Word, and PowerPoint.

Skills and Abilities    

Thorough knowledge of finance and cost accounting. Excellent math skills.Detail oriented.Excellent data entry, accounting, and journal entry skills. Effective communication, interpersonal, and organizational skills required.Ability to function both independently and as a team member.Ability to interact with all levels of staff including management and clients.Knowledge of spreadsheets and word processing softwareWillingness to learn and use accounting and financial reporting software. (D365)Ability to meet specific deadlines and successfully work under pressure, with close attention to detail.Must be able to prioritize and complete work assignments on a timely basis.       

Computer Skills   

To perform this job successfully, an individual should have a working knowledge of event booking and scheduling software, spreadsheet software and word processing software and be proficient in Microsoft Word, Excel, and PowerPoint.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to work both indoors and outdoors as required by the function. Must have the physical ability to maneuver around CC, at times, walking and/or standing up to 8-10 hours daily. The employee is regularly required to sit for long hours; using hand to handle files, type and operate offices machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle contracts, other office correspondence, etc.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.