Staff Analyst Trainee Series - Budget, Procurement, Staffing Analyst (OHS) Job ID: 9858 Business Unit: MABSTOA Location: Brooklyn, NY, United States Regular/Temporary: Regular Department: NYC Transit Authority Date Posted: Jan 29, 2025 Description Job Information: Title: Staff Analyst Trainee Series - Budget, Procurement, Staffing Analyst (OHS) Opening Date: 1/27/2025 Closing Date 2/10/2025 Authority: OA/TA Department: Occupational Health Services Division/Unit: Medical Administration Reports to: Director, Medical Administration Work Location : 300 Cadman Plaza West Hours of Work: 9:00AM - 5:00PM This position on the NYC Transit payroll is competitive and is eligible for the 55-a Program. This position is open to qualified persons who are eligible for the 55-a Program. Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page In order to protect our employees and continue to provide safe and reliable service to our communities, as of November 14, 2021, we are requiring all new MTA hires to be fully vaccinated against COVID-19 prior to their start date. MTA will consider exceptions for religious and medical reasons, where appropriate. “Fully vaccinated” means you must have both doses of a 2-dose vaccine and two weeks have elapsed since the second dose or have received 1 dose of a 1-dose vaccine and two weeks have elapsed since the dose. Proof of your vaccination status in the form of a CDC vaccine card must be submitted prior to your start date. Compensation: Salary Range: Staff Analyst Trainee I (OA): $54,026 - $57,267 (Represented by TWU) Staff Analyst Trainee I (TA): $49,599 - $52,571 (New Hire Rate: $43,129; Rep by OSA) Staff Analyst Trainee II (OA): $58,351 - $64,832 (Represented by TWU) Staff Analyst Trainee II (TA): $53,565 -$59,520 (New Hire Rate: $46,580; Rep by OSA) ONLY CANDIDATES WITH PERMANENT CIVIL SERVICE AS A STAFF ANALYST TRAINEE WILL BE CONSIDERED FOR THE TA TITLES OR IS PART OF AN ESTABLISHED & IS REACHABLE ON THE LIST. Responsibilities: Under direct supervision, the Trainee will assist in activities of the Medical Administration Unit in execution of varied budget, accounts payable, procurement, contracting, staffing, recruitment, auditing, forecasting, vendor relations, and new initiative activities that support MTA Headquarters, NYC Transit, MTA Bus, Metro-North Railroad, Long Island Railroad, Bridges & Tunnels, and MTA Police. The Trainee will assist with a number of core responsibilities, as well as provide support on an as-needed basis in any of the MAU’s functions. The Trainee will assist with activities that may include, but are not limited to, the following: 1. Budgets and Accounts Payables: budget forecasting; expense and accounting reconciliation; preparation of justifications of new needs; validation of accuracy of invoices against time records and price schedules; receipting of invoices for payment; producing labor and non-labor spreadsheets. 2. Procurement: source services and obtain cost estimates/proposals; draft provider Scopes of Work, Technical Specifications, Justification memorandum, and cost estimates; enter requisitions to, and retrieve data from, Peoplesoft system; monitor contracts for low funding balances and term expirations, and take appropriate and timely actions; update contract reports; liaison with Project Managers and Vendors to identify requirements, respond to inquiries, and move forward execution of awards; research/resolve vendor issues; and perform benchmarking and market research. Incumbent will be required to communicate verbally and in writing with active and potential providers, contract Project Managers, and numerous personnel throughout OHS and other MTA departments, most frequently with Procurement, Budget, the Business Service Center, People Group staff and other key stakeholders to develop understanding of requirements, ensure timely execution and resolution of bottlenecks, prepare supporting documentation, and respond to questions. 3. Staffing and Recruitment: track medical certifications/licensing statuses and audit process compliance; submit job vacancy requests for posting, and track movement through approval processes, salary administration, background verification, and liaison with the People Department to resolve issues as they arise and move hiring to completion. 4. Internal Controls: Incumbent will assist the Director/Internal Control Officer to ensure all testing and implementation of corrective actions are timely and complete. Trainee should proactively advance key drivers by assisting the unit’s efforts to ensure supply continuity, quality, cost and operational performance, timely payment of invoices, and effective roll-out of new initiatives and programs. In a small team environment, the incumbent will be invited to express ideas and utilize developed understanding of the issues and concerns to have input in complex and strategic programs being developed and implemented. Education and Experience: STAFF ANALYST TRAINEE I-II 1. A baccalaureate degree from an accredited college or university; or 2. An associate degree or completion of 60 semester credits from an accredited college or university and two years of satisfactory full-time professional experience in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification; or in personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or 3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education, or a recognized accrediting organization and four years of satisfactory full-time professional experience as described in “2” above; or 4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma or its education equivalent. 2. For Appointment to Salary Step 2: Completion of 1 year of satisfactory service at Step 1. Desired Skills: + Excellent verbal, written and interpersonal skills, including ability to discuss and document requirements, review proposals, and prepare complex scopes of work and spreadsheets. + Experience in Budgeting, Procurement, Contracting and/or Staffing. + Must have working knowledge of Microsoft Office applications, including Word and Excel + Must be organized with ability to handle multiple tasks efficiently, follow-up, and be persistent. + Efficient knowledge of PeopleSoft and EIS is desirable + Ability to work independently Selection Method: Based on evaluation of education, skills, experience, and interview. Other Information: Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). Equal Employment Opportunity: MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.