**Working Title: State Administrative Specialist** **Job Class: Office and Administrative Specialist, Senior** **Agency: Health Department** + **Job ID** : 83279 + **Location** : St. Paul + **Telework Eligible** : Yes - Hybrid + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open for bids and to all qualified job seekers simultaneously + **Date Posted** : 02/07/2025 + **Closing Date** : 02/13/2025 + **Hiring Agency/Seniority Unit** : Health Department (MDH) + **Division/Unit** : Health Regulation / State Operations Administrative Support + **Work Shift/Work Hours** : Day Shift / 8:00am - 4:30pm + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : Health Regulation + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This role offers an exciting opportunity to provide high-level administrative support within the Health Regulation Division, assisting across a range of vital state programs, including Licensing, Rapid Response, Evaluation, Engineering, Health Occupations, Body Art, and Mortuary Science. You’ll play a key role in ensuring smooth program operations, helping to achieve goals and meet deadlines efficiently. Collaboration is essential, as you’ll work closely with a dynamic team to ensure all tasks are completed accurately and in compliance with state laws and regulations. Responsibilities for this position include but are not limited to the following: + Manage and fulfill employee purchasing requests. + Assist with licensing renewals. + Update electronic databases with provider applications and investigation documents according to applicable policy and rules. + Coordinate and administer Mortuary Science and Hearing Instrument Dispensing Exams. + Distribution of public data, investigative reports, and statement of deficiencies in accordance with state laws and statutes. + Review electronic databases to analyze daily workload and prioritize program support needs. + Serve as subject matter expert for all State administrative duties and coordinate workforce needs with State IT Services, division operations and senior leadership. This is a hybrid telework position that requires in-office work 1 - 2 days per week, in the downtown St. Paul location. Telework eligibility is based on business needs and is at supervisor discretion. **Minimum Qualifications** _The following minimum qualifications must be clearly demonstrated on the applicant's resume/application to be considered for this position:_ + Data entry skills sufficient to read source documents, enter information into specific databases, and create and maintain spreadsheets. + Document and records management skills sufficient to record, prepare and file electronic documents. + Word processing skills sufficient to use software to create invoices, respond to emails and prepare a variety of documents and reports. **Preferred Qualifications** + Knowledge about the Health Regulation Division, including its vision, mission, and functions of regulatory practices. + Experience working with health care facilities, providers and programs licensed by the Health Regulation Division. + Experience handling confidential, non-public information with discretion and in compliance with privacy and security regulations. + Strong interpersonal skills with the ability to establish and nurture positive, collaborative relationships with diverse individuals at all organizational levels. + Experience working in a fast-paced environment with multiple software systems while maintaining a high level of accuracy. **Additional Requirements** This position requires successful completion of a background check and employment reference check. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.