Gensler is a leading architecture, design, and planning firm, with locations around the world. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing lasting competitive advantage.
Your Role
Gensler’s Houston office is seeking a Studio Coordinator. This position will support Principals, Studio Leaders, and all members of the team as required.
What You Will Do
Type and file project correspondence and meeting notes for team members
Maintain Principal's and Studio Leaders' calendar
Generate, compose, proof, format, and issue business correspondence as appropriate
Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc.
Organize project files and spreadsheets relating to correspondence with the clients and consultants
Provide backup to other studio coordinators as needed
Provide backup to the receptionist as needed
Responsible for making travel reservations for studio members and coordinating through the Firmwide Travel agency as required or other resources as designated by Gensler
Organize and attend weekly studio leadership meeting
Maintain professional credentials for the Principals in the studio
Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages
Coordinate dead filing as needed for the project files
Manage the studio PTO calendar
Work with studio staff members to help complete expense reports and timesheets on time
Collect studio members’ timesheets for the Studio Directors approval
Do research projects as needed
Greet clients for meetings and assist clients over the phone when needed
Organize monthly studio meetings
Encourage studio morale by organizing occasional in-studio happy hours
Update marketing reports every week
Update staffing reports every week
Assist with marketing efforts as required
Miscellaneous tasks requested or designated by Studio Principals, any Studio Leader, or team member of Gensler
Your Qualifications
Minimum 5 years experience in a professional administrative position
Must be available for overtime on an as-needed basis
A/E/C experience is a plus
Must show ability to problem solve, both individually and as part of a project team
Must type a minimum of 65 wpm
High School degree with appropriate experience or Business School Certificate or College Diploma
High Level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop
Excellent verbal and communication skills
Ability to prioritize business responsibilities
Must be able to communicate clearly and articulately over the phone
Must be a motivated self-starter
Positive attitude, willingness to “go the extra mile”
Ability to work independently with minimal guidance
This is not a hybrid or remote position. If you’re open to relocating to the Houston, Texas area, please apply! Non-local candidates are welcome. U.S. News & World Report’s 2023-2024 study ranks Houston in the top 10 places to live in Texas!!
Life at Gensler
Gensler is committed to Diversity, Equity and Inclusion. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment. As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings — we are reimagining cities and places that make a difference in people’s lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design.