Job Posting Title:

Subaward Negotiator, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:  

100% employer-paid basic medical coverage  

Retirement contributions

Paid vacation and sick time

Paid holidays

Eligible for telework

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Support the Research Community at the University of Texas at Austin in capacity of Subaward Negotiator for the Office of Sponsored Projects. Primary duties are to draft and negotiate outgoing subaward agreements and subcontracts. Make recommendations on terms, compliance risks and other contractual issues. Interpret University, Sponsor, State and Federal Regulations as they relate to sponsored research and apply them to outgoing subaward agreements and subcontracts as required. 

Responsibilities

SUBAWARD AGREEMENT NEGOTIATION

Independently drafts and negotiates new subrecipient agreements for compliance with university policies, federal and state law, and regulations, including terms regarding intellectual property, publication, insurance/indemnification, export control, governing law, disputes, budget, invoicing, and payment.

Independently drafts, reviews, and negotiates subrecipient agreements amendments/ modifications to align with university policies, and federal and state law and regulations.

Independently submits detailed written exceptions and recommendations on contractual language in a timely manner to sponsors; coordinates negotiation meetings, as required, regarding contractual language with sponsors/contracting party legal offices, technical representatives, and University researchers.

Works collaboratively, under minimal supervision, with teams within Office of Sponsored Projects and appropriate University offices in the review and handling of various contractual issues (e.g., Discovery to Impact, Risk Management Office, Research Security Office, Office of the Vice President for Legal Affairs and The University of Texas System Office of General Counsel).

COMMUNICATION

Respond to, or acknowledge, email or phone communication within 48 hours & communicate results of follow-up as appropriate. If volume does not permit timely follow-up, communicate with Sr. Subaward Manager and/or Associate Director of Contracting for assistance or guidance.

Act on or forward correspondence as appropriate in a timely manner.

Follow up on status of outstanding actions promptly.

Demonstrate the ability to communicate effectively both orally and in written form.

Serve as a contract subject matter expert and resource to campus; respond to inquiries or requests for information promptly.

CONTRACT MANAGEMENT

Enter and maintain thorough and accurate documentation, data and negotiation notes related to agreement and modification actions into UT Research Management Suite (UTRMS) and E-Share Repository.

Enter and maintain data and notes related to contract/agreement, modifications into UTRMS Log Correspondence promptly.

Save pertinent budget, compliance, and contract/agreement documents into E-Share.

Save electronic communications, including contract negotiations, PI Memos, etc., into E-Share.

Assist in training other Negotiators in processes related to electronic documentation and routing.

RESEARCH COMPLIANCE

Review documentation upon receipt of agreement for compliance with University policies, federal and state law, including issues related to environmental health and safety, human subjects (IRB (Institutional Review Board)), animal subjects (IACUC (Institutional Animal Care and Use Committee)), and budgetary compliance for cost sharing, time and effort, and facilities and administrative costs.

Coordinate with Export Control Officer on review of potential export control risks arising from agreements.

Other related functions as assigned

Participate in professional development and attend conferences to remain current with standard and overall University, local, state and federal guidelines and regulations.

Other duties as assigned.

Required Qualifications

Bachelor's Degree in a related field

Three (3) years of experience in preparation, processing, and negotiation of contracts and/or grant administration experience

Knowledge of federal, state, local and University guidelines and regulations

Individual who is detail oriented, organized, accustomed to a fast-paced environment with competing deadlines

Excellent problem-solving skills, written and verbal communication skills

Extensive experience with the use of MS Word and MS Excel software

Must work well with others and contribute positively to the organization, team and University

Must be authorized to work in the United States on a full-time basis for any employer

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Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Graduate or professional degree in business administration, public administration or law.

More than 3 years of experience in preparation, processing, and negotiation of research contracts or Research Administration.

Experience working with contract negotiation or contract interpretation, including drafting language and subsequent negotiation.

University experience

Knowledge of University intellectual property policy

Demonstrated knowledge in the development of research budgets

Ability to work independently

Experience with Huron Research Suite product

Salary Range

$55,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Access to internet required for remote work

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.