Job Overview

Mitie are recruiting!

We are seeking a Subcontractor Co -Ordinator to join our team in Manchester to identify, liaise, and arrange subcontractor attendance for reactive works and pre-planned maintenance work.

Main Duties
Run & analyse data reports to closely manage KPI targets and identify solutions for a more efficient end-to-end process.
Record all job-related information on the appropriate IT systems
Raise purchase orders for subcontractor attendance
Undertake invoice management to ensure payment terms are met according to contractual agreements.
Collaborate with Account teams, contract managers, schedulers, and helpdesk colleagues to meet Business KPIs.
Build and maintain relationships with external clients, suppliers, operations team, and central departments.
Ensure clear communication with clients and subcontractors, adhering to security and Health & Safety procedures.
Schedule and manage Supply Chain work orders, ensuring timely completion based on client requirements and agreements.
Analyse work order progression and completion, ensuring accurate system updates.
Reassign subcontractors when necessary for unresolved work orders.
Identify & manage risks.
Seek information regarding contractual agreements and scope of services.
Monitor and guide sub contractor engineers to adhere to schedules and take necessary actions.
 
What we are looking for
Administration experience.
Knowledge of Maximo or similar CAFM system is preferable.
Excellent communicator both verbal and in writing.
Analytical and organisational skills (customer service skills).
Ability to multi-task and prioritise.
Strong IT skills including Excel to intermediate level.
Ability to generate, develop and present ideas and suggestions for improvements in order to achieve more effective working practices.