Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Role description:
Arcadis is seeking a Submittals Manager to be responsible for the overall management of the submittal process, ensuring timely and accurate submission, review, and approval of all project-related documentation and materials. This role requires strong organizational, communication, and technical skills to coordinate with various stakeholders, including project managers, engineers, architects, subcontractors, and clients.
This role sits within the Mobility Global Business Area. We partner with our clients across the globe to design thriving and connected cities and communities that enable opportunity for all and keep the world moving. Climate change, urbanization and digitization trends are requiring today’s mobility projects and systems to address an evolving set of demands from the world’s growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods.
Role accountabilities:
This role will be responsible for developing and maintaining a comprehensive submittal schedule based on project specifications and requirements. You will manage the entire submittal process from initial preparation to final approval. You will track and monitor the status of all submittals, ensuring timely submissions and reviews, maintain accurate and up-to-date submittal logs and documentation, and ensure all submittals comply with contract documents, specifications, and project requirements. You will prepare and distribute submittal packages to relevant parties for review and approval, expedite the review process by proactively addressing issues and following up on outstanding submittals and organize and maintain electronic and hard copy submittal files.
You will also be responsible for the coordination with project managers, engineers, architects, subcontractors, and clients to ensure clear communication and understanding of submittal requirements. You will communicate effectively with all stakeholders regarding submittal status, issues, and approvals, facilitate submittal review meetings and resolve any discrepancies or conflicts, and act as a liaison between subcontractors and the project team regarding submittal-related questions.
You will be required to understand construction drawings, specifications, and technical documentation in order to review submittals for completeness and accuracy, ensuring compliance with project requirements. You will also identify and resolve technical issues related to submittals and maintain knowledge of industry standards and best practices for submittal management.
The successful candidate will ensure all submittals meet quality standards and project specifications, implement and maintain quality control procedures for the submittal process, and identify and address any non-compliance issues related to submittals. This person will also be responsible for preparing and distributing regular submittal status reports to project stakeholders, maintaining accurate records of all submittal-related activities, and documenting and tracking any changes or revisions to submittals.
This person will have strong time management, attention to detail, written and verbal communication, problem-solving, organization, technical proficiency, and teamwork skills.
Qualifications & Experience:
Minimum of 3 years of experience performing the role of Submittals Manager Bachelor's degree in construction management, engineering, architecture, or a related field (preferred) Proven experience in submittal management within the construction or engineering industry Strong understanding of construction drawings, specifications, and technical documentation Proficiency in project management software and document control systems Knowledge of construction contract documents Experience with specific project management software (e.g., Procore, BIM 360, etc.). Certification in construction management or related field Knowledge of BIM workflowsWhy Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.