SUPERVISING ADMINISTRATIVE OFFICER_JJWCB-SADOF-7-2020_JJWC * There have been 23 applications for this position
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Job Description

PLACE OF ASSIGNMENT: JUVENILE JUSTICE AND WELFARE COUNCIL

PLACE OF EXAMINATION AND INTERVIEW: JJWC, #56 MATIMTIMAN STREET, TEACHERS VILLAGE EAST, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Juvenile Justice and Welfare Council (JJWC) has one (1) vacant Permanent position with details as follows:

SUPERVISING ADMINISTRATIVE OFFICER

Salary Grade             :    22 (P 68,415.00)

Item No.                    :    JJWCB-SADOF-7-2020

Location                    :   Juvenile Justice and Welfare Council National Secretariat

Division                     :    Finance and Administrative Division

Reports to                 :    Chief Administrative Officer/Deputy Executive Director/Executive Director

Positions Supervised:  Accountant III, Administrative Officer V and Administrative Officer IV

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          : Bachelor’s Degree relevant to the job

Training             : 16 hours of relevant training

Experience        : 3 years of relevant experience

Eligibility            : Career Service Professional/2nd level eligibility

PREFFERED QUALIFICATIONS

Education          : Bachelor’s Degree on Accountancy, Financial Management, Business Admin, Law

Training             : 16 hours of training on budget management, govt accounting and procurement

Experience        : 3 years of experience in management and supervision, with background in finance

                          and administrative processes

JOB SUMMARY

The Supervising Administrative Officer shall assist the Chief Administrative Officer in the general administrative services pertaining to human resource management, records, property, other forms of support to operations, budgeting and accounting services.

PRIMARY TASKS:

1.     Support the Chief Administrative Officer in ensuring the smooth operation of all units under the Finance and Administrative Division;

2.     Align work outputs and processes to the division directions and priorities and ensure conformance to internal and external policies that are applicable to the division;

3.     Review, develop and recommend internal work processes, guidelines, standards, policies and procedures that are applicable to the division in compliance with the guidelines of QMS and other oversight agencies;

4.     Prepare the Work and Financial Plan (WFP) and Project Procurement Management Plan (PPMP) for the Division;

5.     Supervise and monitor the implementation of division programs and projects, policies and guidelines and recommend solutions to address implementation problems;

6.     Update the Division Chief on the status of division tasks regularly;

7.     Supervise preparation of budget and financial management functions and activities;

8.     Evaluate and submit periodic and special reports for the division;

9.     Monitor and review the outputs of subordinates against performance standards;

10.  Provide inputs to the division chief in rating the performance of subordinates, identifies performance gaps and proposes staff development needs;

11.  Assist in the implementation of other programs and activities of the JJWC; and

12.  Perform other tasks and functions as may be assigned by CADOF, Deputy Executive Director and Executive Director.

JOB OUTPUTS

Plans and reports required by oversight committees and other agencies Financial and procurement plans Monitoring, evaluation and accomplishment reports

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Qualified applicants may apply online at psboard.jjwc@gmail.com and email/attach the following documents on or before February 14, 2021:

1.     Application Letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC

2.     Duly accomplished Personal Data Sheet with recent passport-sized picture

3.     Comprehensive resume with Job Description and 2x2 I.D. picture

4.     Photocopy of certificate of eligibility/rating/license

5.     Certificate of relevant trainings, learning and development interventions and seminars attended (to be submitted upon schedule of exam and interview)

6.     Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable

7.     Photocopy of Transcript of Record

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply.

Walk-in applicants will not be entertained in observance to the new normal.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Only Qualified applicants will be notified.

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