Job Summary:

OBJECTIVES

The Facilities Services Supervisor & Executive Assistant is responsible to manage facilities at Lisbon and to support local Country Manager during a temporary absence leave.

Responsabilities

Facilities & Services:

Maintain Facilities organized and according with the best practices and Company Policies;

Plan and execute activities to ensure prompt placement of orders for materials, supplies, equipment and all requirements in the quantities required when and where needed; Coordinate post mail, manage purchase orders (PO’s) and invoices in the system;  Coordinate the Administrative tasks related to the following areas:

Management of carpooling and relationships with all external providersManagement services of reception/telephoneManagement services of cleaning activitiesParking management

Responsible for Health & Safety plans and relationships with external providers; work to ensure the Compliance in Health, Safety & Environment;

Be aware of market trends and conditions that affect suppliers, cost of goods, pricing, and the result impact to clients;

Search the best services providers doing benchmark and analysis; maintain a close contact with specific suppliers in order to maximize the quality and price of their services in the interest of the Company;

Support of Crisis Management program for Portugal;

Give support to all departments when required.

Executive Assistance:

Work directly with Portugal Country Manager, manage the agenda, keep him updated of approvals needed and requirements;

Ensure appropriate level of confidentiality;

Town Hall organization and support any event for all the Employees when it is required;

Organization, attendance and minutes of the meetings of our Executives; Arrange internal and external meetings; make travel arrangements and submit Travel & Expenses reports;

Be the contact person for Executives visiting Portugal meet our local team, giving assistance during their stay at our offices.

Required Experience & Skills

Min 4 years’ experience in executive assistance, facilities management & services.
Experience in problem solving and analytical methods is critical

SAP experienced
Microsoft Office experienced

University Degree, preferably in Business
Finance context awareness
Health & Safety knowledge
Languages: Portuguese native; Fluent in English (both written and spoken).

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.