Requisition ID: req57022 Job Title: Supply Chain Officer Sector: Operations Employment Category: Fixed Term Employment Type: Full-Time Open to Expatriates: No Location: Hpa-An, Myanmar Work Arrangement:In-person Job Description J ob O v e r vie w / S u m ma r y: T h e S up p l y C ha i n Off icer w i l l b e l i n e man a ge d b y S e n i o r S u p p l y C ha i n O ff icer a n d bas e d i n H pa-an , K a y i n S t a t e . T h e Sup p l y C ha i n O ff icer ass i s t s Supp l y C h ai n U n i t ( Y an g o n) , S e n i o r Supp l y C ha i n O ff icer a n d F i e l d C oo r d i na t o r b y mana gi n g t h e d a y - t o -da y o p er a t i on o f t h e S u p p l y C ha i n f o r S o u t h- E as t . Major Responsibilities: Compliance + Ensure adherence to IRC policies and procedures. + Ensure that compliance with policies is documented through systematic and random verifications of policy implementation and Procurement records, based on a schedule agreed with line Manager. + Provide consistent and constructive support to supply chain and non-supply chain staffs to ensure compliance with policies and procedures. + Promptly inform the line Manager of any areas of concern of potential or suspected violations of policies and procedures. + Ensure there are no negative audit observations/findings related to Procurement. If required, corrective actions plans are developed & implemented to address audit findings. + Ensures that all documents are filling properly (well filled) respecting the donors and organization’s guidelines and requirements (eligibility of documents) . Su pply C h a in / P r o c u re m ent M an a ge m ent + Responsible for Due Diligence checks (supplier references, site visits, historical data, and anti-terrorism compliance) for Authorized Suppliers and Contracted Suppliers, ensure that purchases are in accordance with the Authorized and Contracted Suppliers list and procurement policy. + Support the supply chain team to manage Contracted and Authorized Suppliers in terms of quality, delivery time, and value for money, etc. + Conduct regular market surveys & assessments in key procurement categories to ensure that the project is receiving best value for money. + Support the development of Requests for Proposal and manage contract/tender processes. + Support the supply chain team to manage suppliers and vendors according to contract, quality & delivery, selection system, performance rating (If needed), auditing, etc. + Ensure all procurement records are complete and clearly document all steps in the Procurement process according to IRC and donor policies and procedures. + Ensure Procurement documentation is continually updated to ensure the documentation on file reflects the progress of each procurement action. + Supports the line manager's procurement transformation and improvement project by assisting the applicable field office focal person and other departments. Fleet Management + Manage and monitor vehicle usages, controlling fuel and ensuring all vehicles are in good condition and always align with IRC policy. + Prepare monthly Fuel consumption report for vehicle, generators and submit to Sr Supply Chain Officer . S t o c k & A sset Manag e m ent + Re c e p t i on o f s t o c k i n d e p o t /s t o re a c c o r d i n g t o s t o c k r e c eivi n g S O P s . + I nsp e c t a n d veri f y t h e o r d er s a re re c eive d i n t h e s y s t e m a cc o r d i n g t o s t o c k i nsp e ct i on g u i dan c e . + V er i f y t h e pa c k i n g l i s t s c o mpa re d t o t h e s t o c k s re c eive d and i nf o r m t h e c a rrier /supp l i er i f t h ere a re an y m i s s i n g o r dama g e d w i t h t i m e l y mann e r . + P re p a re G o o d s Re c eive d N o t e s / Wa y b i ll a cc o r d i n g t o IR C s t a n da r d i z e d. + C oo r d i na te and p r o v i d e t e c hn ic a l i npu t s t o w a re h o us e c o l l e a g u e s t o c re a t e and m a i n t a i n up t o da t e t h e B i n C a r ds and S t o c k C a r ds a c c o r d i n g t o I R C r u l e s a n d i n v e n t o ry S O P s. + P re p a re t h e w a y b i l l s F i l e a l l do c u m e n t s c o n ve n i e n t l y : w a y b i l l s , s t o c k c a r d s , supp l y re q u e s t s , do n a t i on c er t i f i c a t e s e tc . b y c o o r d i na t i n g wit h S r . Supp ly C ha i n Officer & Pr o gr am. + P h y s i c a l c o un t a n d c h e c k f o r every 6 mon t h s M a r c h a n d S e p t e mb er and re p o rt a l l b r o ke n and/o r mo ve d ass e t s t o S r . Su p p l y C ha i n O ff i cer. + T a g a l l ass e t s a n d i n ve n t o ry a n d i ssu e e q u i p m e n t t o S t aff. Training & Outreach + I den t i fy t rain i n g needs i n t h e area of Pro c u re ment m ana g e m ent w i t h i n t he s t affs and pr o v i d i n g as n e c e ss i ty . + L e ad t r a i n i n g w i t h p r o j e c t /supp l y c h a i n s t aff on a l l p r o c u re m e n t - re l a t e d i ssu e s. + E nsu re t ha t t h e s t aff a re a w a re o f t h e i r r o le s and re sp o ns i b i l i t ie s i n t h e a re a o f Pr o c u re m e n t mana g e m e n t 4 . M on i t o r L o gi s t i c s s t aff / non- l o gi s t ic s s t aff c o mp e t e n c ie s pos t - t r a i n i n g and p r o v i d e re g u l a r f ee dba c k and g u i dan c e t o e nsu re a l l g aps i n k n o wle d g e a re ad d re ss e d and re ct i f i e d w i t h sup erv i so r s as ap p r o p ri a te . + E nsu re t o ma i n t a i n c oo p er a t ive rel a ti ons w i t h bo t h o p er a ti on and t h e p r o g r am s t affs. + C ondu c t indu ct ion t o n ew s t aff whe n req u i red i n c o l l abora t ion w i th Fie l d Adm i n / HR O fficer. Qualifications Minimum Requirement + A Bachelor’s degree (preferably a Supply Chain subject). + A minimum of 3 years’ experience in a procurement role. + Previous experience with an NGO/INGO. + Prior experience of working in Supply Chain/ Procurement Context is required, experience in the South-East area is an asset. + Fluency in oral and written English . + Willingness to work in remote villages in IRC’s operating areas. + Proven ability to work under pressure and deliver in a timely manner. + To undertake any additional duties as designated by the SC Co and/or direct line supervisor. Myanmar nationals with relevant skills sets and proven experience of working at international level are strongly encouraged. IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.