A global financial company is seeking an Administrative Assistant within Global Banking & Markets, Investment Banking Engineering, based in Bengaluru.  The assistant will be responsible for providing calendar management support for Engineering leadership in Bengaluru, backup support for colleagues within the global team, and ad hoc administrative support to other members of the team.  This role is responsible for various administrative functions for the local team, as well as projects and ongoing administrative responsibilities across the global team.

This role works within a team of assistants globally supporting IB Engineering leadership.  The Assistant will be provided with full in-house and remote training. This would suit someone with several years’ experience working as an Assistant with knowledge of diary management, expense and invoice processing, coordination of administrative tasks such as onboarding processes. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a finance or professional services environment is desirable.

 As a division, our strategic objectives include:

To be the world’s pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactionsBuild long-term relationships with clients and bring them world-class execution by “delivering the firm” over timeDrive superior returns for our stakeholdersBe the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse, and rewarding workplace.

 The duties of the role include:

Diary and calendar management at MD and VP levelCoordinating and scheduling of meetings and conference calls across multiple time zonesManaging high volume of phone calls and emails, relaying information in a timely and accurate mannerCoordinating room bookings for internal/external meetings and VCs across multiple locationsCoordinating travel arrangements for the team, international flight and accommodation bookings, trains and cars as requiredExpense management and expense report preparationInvoice processingSupporting teams in day to day issues, needs and queriesTaking on ad hoc tasks while maintaining workflow and adhering to deadlinesProviding holiday coverage for colleagues across the global team

Skills:

Excellent Outlook skills a necessity with a proactive attitude when managing calendarAble to manage competing time-sensitive priorities with strong judgmentDependability and high attention to detail along with the ability to multi-taskConsistent, professional communication skills in person, on phone, via Zoom and by email Comfortable working with people at all organizational levels, internally and externallyMust be a team player and work well under pressure within a changing environmentFlexible and adaptable to work and support across multiple teamsBe resourceful, take ownership and be able to use own initiative in solving issuesDiscretion to deal with confidential business mattersFriendly, polite, and approachable with a “can do” attitude

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