Surgery Administrative Coordinator

Monday - Friday (6:30 am - 3:00 pm)

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

 

Position Responsibilities

·         Obtains, verifies, and enters into the computer all pertinent data including date of admission, surgery, diagnosis, procedure, age and correct spelling of patient’s name.

·         Lists special equipment’s / supplies necessary for patient are and communicates these needs to appropriate senior nurse and/or Main OR team leader.

·         Prevents tool conflict scenarios by maintaining awareness of instrument/equipment limitations, within in surgical suites, when scheduling cases.

·         Allows adequate time for each procedure according to physician statistics.

·         Follows policy for block scheduling.

·         Prioritizes room assignments for potential patient problems and equipment availability.

·         Retrieves fax’s information into the computer.

·         Schedules similar cases and/or physician in the same room to increase efficiency.

·         Completes OR schedule, coordinates date from admitting and assignments from anesthesia.

·         Prepares final copy of schedule at end of the day and distribute to assigned locations.

·         Provides cross coverage for Data entry operator as required.

·         Refers complex issues to or other appropriate resources.

·         Follows-up on messages with a quick response time (within 10 minutes).

·         Makes future schedule and close the day on routine basis.

·         Runs appropriate reports as needed.

·         Ensures function of computer, printer, fax machine by contacting appropriate personnel as needed.

·         Responds to telephone calls promptly and acknowledges caller immediately.

·         Uses proper telephone etiquette when receiving, transferring and placing calls on hold.

·         Performs spell checks on complex medical terminologies.

·         All other duties as assigned.

Qualifications

·         High School Diploma or equivalent

·         One year as receptionist with clerical typing, computer literate, excellent telephone communication, able to read and write, comprehend oral and written instructions in English

Benefits

·         We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:

·         Health benefits

·         Life insurance

·         Long-term disability coverage

·         Healthcare spending accounts

·         Retirement plan

·         Paid time off

·         Tuition reimbursement

·         Employee assistance program

·         Wellness program

·         Free Parking

·         On-site housing for select positions and more!