Job Summary

The System Accounting Manager - Accounts Payable is a key member of the Accounting & Financial Reporting Department’s management team, leading and overseeing Vandalia Health System’s Accounts payable operations and an accounts payable agent for external company(s). Vandalia Health System is a multi-entity Health System that processes 250,000+ invoices per year.

Responsibilities

. Lead from within for design development & implementation of best practices for Accounts Payable function.2. Responsible for direct oversight of all AP processes, procedures, and team, including compliance with policies and procedures, payment terms, exception management, vendor relationships/management, federal and state laws, tax related matters (1099's, sales tax), etc.
3. Ensures timely payments to vendors as well as maintain accurate records and control reports.
4. Ensures appropriate accounting for accounts payable related transactions (i.e. General Ledger (GL) coding).
5. The GL codes must conform to standard system procedures to ensure proper entry into the financial system.
6. Develop accounts payable best practices and monitor metrics, reporting performance of the Accounts Payable group.
7. Liaison between Accounts Payable team, Financial Reporting, Treasury, Payroll, Supply Chain, Compensation, HR & other departments. Manage internal and external dispute resolution.
8. Manage and improve EFT/EDI remittance process for payment of vendor invoices and Purchase Order activities.Manage ACH vendor payment process. Manage purchasing card rebate program. Manage lease management system and responsible for required disclosures.
9. Manage internal/external audits & consulting engagements as they pertain to Accounts payable by providing information, preparing necessary schedules, reports and reconciliations, i.e., Annual Financial audit. .
10. Reviews applicable accounting reports and AP registers to ensure financial statement accuracy (i.e. accrual, aging of open invoices, etc.).
11. Evaluates & monitors workflow, effectively prioritize work and ensure adherence to internal & external deadlines.
12. Manages a staff of analysts, accountants and/or specialists.
13. Leads team; selects/hires; develops objectives; coaches and evaluates performance. Ensures direct reports obtain applicable training and development opportunities to enhance performance, development, and contributions to the company. Holds direct reports accountable for individual and team performance. Constructively influences team morale. Addresses performance issues appropriately and timely.
14. Assists in the development and updating of accounting operations & financial reporting policies and procedures.
15. Responsible for developing, implementing & improving internal controls by identifying and resolving weaknesses.
16. Relies on extensive experience & judgment to plan and accomplish goals.
17. Assist with the internal & external audits by providing information, preparing necessary schedules, reports, and reconciliations.
18. Collaborate with Information Technology Services staff on the implementation, modification, troubleshooting, testing, and upgrading of information systems (i.e. ERP system etc.), technology and report writing tools, and other automation efforts to improve processes and create efficiencies and effectiveness, including leading the process where appropriate.
19. Interpret agreements and other legal documents, and apply them to accounting and finance.
20. Creative problem solving to encompass investigation and forward thinking resolution for implementation to mitigate problems.
21. Completes special projects and other activities determined by the System Assistant Controller-Operations and System Controller.
22. Understands the system’s vision, mission, and strategy; understands business unit objectives and sets/accomplishes individual performance goals accordingly.23. Act as the “face” of the Accounts Payable team and exhibit a high degree of customer service for internal “customers / business partners” across the organization. Acts as the focal point for any performance issues / challenges that are escalated for resolution both within Vandalia Health (e.g., Buyers, Procurement) and external suppliers.
24. Maintain awareness of minor and major events and transactions which may have accounting implications or impact on any of the System financial statements including but not limited to changing trends, and practices and law within applicable industry.
25. Builds productive customer relationships with all the key stakeholders / customers of AP across Vandalia Health System to promote and deliver a high level of proactive service to maintain a high degree of customer satisfaction.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.

Common Duties and Responsibilities
(Essential duties common to all positions)

1. Maintain and document all applicable required education.
2. Demonstrate positive customer service and co-worker relations.
3. Comply with the company's attendance policy.
4. Participate in the continuous, quality improvement activities of the department and institution.
5. Perform work in a cost effective manner.
6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.
7. Perform work in alignment with the overall mission and strategic plan of the organization.
8. Follow organizational and departmental policies and procedures, as applicable.
9. Perform related duties as assigned.

Education 

• Bachelor's Degree (Required)

 Education: Degree in accounting preferred.

 Experience: 10+ years of progressive experience in accounting (preferably in healthcare) with concentrated involvement in accounts payable operations and related matters in an electronic/automated system. Demonstrated knowledge and ability to apply generally accepted accounting principles (GAAP), taxation practices, and strong understanding of internal control practices. Must have project management and/or supervisory experience Substitution: Bachelor Degree in Accounting or related plus Masters in Accounting or related, OR CPA and 8 years accounting experience (preferably health care) with a concentration in accounts payable may substitute for Bachelor Degree and 10 years of experience

Credentials 

• No Certification, Competency or License Required

Work Schedule: Days

Status:  Full Time Regular 1.0

Location: General Hospital

Location of Job: US:WV:Charleston

Talent Acquisition Specialist: Tamara B. Young tammy.young@vandaliahealth.org