Talent Acquisition Coordinator

Position Summary:

The Talent Acquisition Coordinator will provide direct administrative support to TireHub’s Talent team, ensuring an efficient recruitment process and a high-quality candidate experience. This role will be responsible for managing interview scheduling, coordinating pre-employment requirements, maintaining accurate candidate records, and assisting with various administrative tasks related to talent acquisition. The Talent Acquisition Coordinator will play a key role in streamlining hiring operations and enhancing the overall candidate journey.

This role reports to the Director of Talent Acquisition.

The individual must exhibit the following core TireHub commitments:

Approachable - If a company could smile, we would. Instead, we rely on our people to show it. We care about each other and our customers because we know business only gets done right when people respect each other and value relationships.

Adventurous - What TireHub is set up to do is intentionally outrageous. So, we readily

embrace challenges with the courage to introduce innovative ideas and the ambition to build something unique.

Relentless - We tackle our work with energy. We deliver on our commitments with enthusiasm. And we don't give up until we get to the end.

Speedy - Speed is the currency in the tire industry. When we commit to a job, we get the job done, and we do it fast.

 

Role Specifics:

Interview Coordination:

·         Schedules and coordinates candidate interviews, distributes interview schedules, and assists in gathering evaluations/feedback for lateral candidates.

Candidate Tracking and Reporting:

·         Ensures the maintenance of accurate candidate profiles in UKG Recruiting, including data entry, status tracking, and report generation.

Job Post Management:

·         Supports the management of open job postings on TireHub’s website and other recruitment platforms, ensuring accuracy and timely updates.

Managing Background and Drug Screen Processes: 

·         Oversees pre-employment background and drug screenings per company policies and the adjudication process.

·         Ensures compliance with regulations, maintain accurate and confidential records, and support hiring decisions.

·         Communicates screening requirements to candidates and address inquiries.

·         Collaborates with hiring managers, HR, and legal teams for timely adjudication.

·         Manages vendor relationships to ensure service level agreements are met.

·         Assists in updating policies, procedures, and adjudication guidelines.

·         Prepares reports and track screening trends.

Onboarding Processes: 

·         Supports the hiring process by managing system onboarding tasks to ensure a seamless new hire experience.  Collaborates with recruiters, HR Department, hiring managers to ensure accurate data entry, compliance, and timely completion of onboarding requirements within HRIS systems.

·         Manages new hire onboarding in HR systems, ensuring timely and accurate completion.

·         Maintains candidate and new hire records in applicant tracking and HRIS systems.

·         Ensure pre-employment requirements, including background checks and I-9 verifications, are completed before the start date.

·         Monitors onboarding workflows and follow up to ensure compliance with deadlines.

·         Provides troubleshooting support for onboarding system issues and escalate as needed.

·         Collaborates with IT, payroll, and other departments to ensure new hires receive system access, credentials, and equipment.

·         Supports process improvements to enhance onboarding efficiency.

Recruiting Support:

·         Works collaboratively with the Talent Acquisition Management team on targeted recruitment projects, including college/trade school outreach, diversity & inclusion initiatives and direct candidate outreach.  Assists with various recruiting tasks as needed to support the team’s goals and ensure an efficient hiring process.

Training and Compliance:

·          Participates and maintains ongoing training requirements through in-class, in-person, or computer-based learning modules, as assigned.

·          Complies with all TireHub policies and procedures.

·          Completes other tasks assigned by their supervisor or another member of leadership.

 Competencies:

·         Achievement Orientation: Being persistent and showing perseverance on achieving concrete and tangible results out of personal responsibility; getting optimum results from situations; being ready to take action and show tenacity in case of obstacles or resistance.

·         Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. 

·         Initiative: Spotting opportunities within a circle of influence; anticipating threats and acting on them; self-starting rather than waiting passively until the situation demands action.

·         Problem solving: Having the ability to identify problems and issues of varying complexities and to find effective solutions with few guidelines.

·         Decision making: Drawing correct and realistic conclusions and making timely decisions based on available information.

·         Change Management: ability to react to and manage change over and over again, applying change management practices successfully and routinely across all levels and facets of the organization.

Education/Experience:

·         Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent work experience.

·         Minimum of 2 years of experience in Talent Acquisition environment with an understanding of full-cycle recruiting.

·         Minimum of 2 years of experience with various Applicant Tracking Systems and other HR technologies.  UKGPro Recruiting preferred.

Required Knowledge, Skills & Abilities

·         Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

·         Excellent communication, collaboration, and interpersonal skills, with a strong customer-service mindset.

·         Proficiency in UKG Recruiting or similar applicant tracking systems (ATS) preferred.

·         High attention to detail and accuracy in data entry and reporting.

·         Ability to handle confidential information with discretion.

·         Proficiency with Microsoft Office Suite: Skilled in Excel, Word, PowerPoint, and Outlook.

·         A valid Driver’s license with at least 2 years of driving experience required (3 years preferred; Does not include time on learner’s permits).

 Work Environment:

·         This is a fast-paced and dynamic operating environment.

·         Most of the time is spent sitting, constantly viewing monitors in a comfortable position with frequent opportunity to move around. There may be occasions to move or lift light articles.

·         This role is based in our headquarters office in Dunwoody, GA and requires a strong in-person presence. 

* Part-time benefits include access to Healthcare, 401K, paid time off and much more!