Location

Sydney - 10 Carrington Street, Level 21

Business - Real Estate

Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $268 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management. For more information, visit https://www.brookfield.com/our-businesses/real-estate.

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Purpose of the role:

Administrator for the real estate group including tax related lodgements. This role will provide high level secretarial and administrative support to allocated Managers in BPG. This allocation may change over time.

Responsible for:

Providing Administration support to leadership

Provide secretarial and administrative support to the team at a consistently high standard, this includes diary and email management, answering and assisting with telephone queries, business card scanning as well as document management i.e. creating and maintaining effective filing and archiving processesArrange agenda’s and external/internal meetings for visiting members of the Senior Management teamPreparation of PowerPoint presentations, reports & correspondence Photo copying/printing/binding of documentsOrganise travel arrangements as required and update executives’ calendar with details Update organisational chartsMaintain and update client and contact databasesMonthly Concur for BPG Team (Amex and cash reimbursement claims)Coupa and Engagement Letters - Invoice processing/ keeping a record of all payments and engagement letters, creating Purchase Orders for some suppliers or setting up new suppliersManage collection of mail, stationery, courier, archiving retrieval requests. Inducting new employees or contractors / Coordinating with HR & ITmyITPortal - Logging IT tickets for the teamPreparation and assistance with American Express Corporate Card requests/orders as well as new business card ordersLiaise with the IT team to submit new starter requests, this will involve ordering IT equipment, arranging mobile phone number porting for new phone contracts, reporting IT issues and ensuring that workstations are set up correctly with IT equipment Support new starter orientation in respect of office management, policies and proceduresOrganise meetings, video and teleconferences, workshops, conferences and events (internal and external), including venue, catering & AV requirementsGeneral management of stationary and kitchen supplies, ordering of office products, printer management, mail distribution for team, couriers and day to day office managementReport all operational issues i.e, light replacements, dishwasher faults etc. to the Facilities Management contactSpecial projects, events and activities as requiredAd hoc duties as required

Providing Administration support to Tax function

Completing and lodging ATO forms - Grouping / Degrouping for GST / Income Tax / Foreign Resident Capital Gains/ Change of registration details/ Returns not required forms/ Taxable Payments Annual Reports and any other adhoc formsApplying for TFN, ABN, GST, PAYG, FBT for new entities or as requiredManaging the ATO portal for all entities - requesting access for new entities (involves liaising with ATO & Public Officer or Director/s and maintaining confidentiality & discretion), allocating access to new users in the finance teamAnswering any queries from the finance team or Tax Managers regarding entities - getting statements from the ATO portal or contacting the ATO to inquire about outstanding refundsComply First Time - for BAS lodgements (GST) - Admin Role for Tax.Lodging PAYG and FBT instalments (liaising with finance teams and payroll for figures & sending out emails to request lodgement/ payment for some entities.Liaising with the ATO for any discrepancies on their part e.g. issuing incorrect notices for deregistered entities or if we need to request a remission or for any other queries from the finance team  Maintaining Tax Returns Status List, all other entity lists (Public Officer List, GST Entities list, Various Income Tax Groups lists)Updating the Tax Section in BlueprintDrafting Accession and Release Deeds/ Agreements for CoSec and ensuring the signed versions are saved in the systemDrafting Tax Sharing and Tax Funding Agreements for new groups and getting them approved by the Tax Managers and then send to the CoSec team for executingAssisting with getting all documents signed by the Public Officer and to complete forms, ensuring everything is scanned and saved correctlyAssisting with coordinating tax returns lodgementsAnswering and assisting with telephone queries and actioning accordingly.Assisting with collating information from Blueprint or from other sources for audits or requests from offshoreCollecting & Filing FBT Travel Diaries; Collating travel report received from FCMSending out weekly reminders and ensuring tax updates are completed Provide timely, effective diary management including prioritising, organising and coordinating meetings with internal and external stakeholders, booking of meeting rooms and ensuring relevant documents are available prior to meetings. Ad hoc duties as required

Qualifications

Business Administration Certificate or Equivalent or accounting diploma or degree

Experience

Tax lodgement assistance experience in an office/corporate environment favourably regarded Two to four years secretarial/team assistance experience in an office/corporate environment supporting management Extensive experience using Microsoft Office products including PowerPoint, Microsoft Word, Microsoft Excel and Microsoft Outlook, Visio.

Additional Information

Demonstrate skills to be able to work in a high pressure, highly demanding, changing working environmentStrong organisational skillsExcellent written and verbal communication skillsHigh attention to detailAbility to:       Work independently (unsupervised)Prioritise tasksCommunicate effectively and confidently with all members of the teamAdapt to change in arrangementsInteract at all levels within the organisation and external contactsSelf-starter who displays a high level of initiative and willingness to learn.Friendly, outgoing and helpful attitude who can adapt to working with a variety of personalities within the team

Brookfield Asset Management does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior request from us will be considered the property of Brookfield and we may choose to engage with the candidate directly. We respectfully request that recruitment agencies do not contact us regarding this position

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.