Job Description :

Job Title:

Team Assistant: HR, Legal & Supply

Location:

Johannesburg

Level:

L6B

Reports To:

Legal Director (line manager), Supply Director and HR Director

About us

Welcome to the Diageo world of exciting possibilities, a world of celebrating life every day, everywhere.

With over 28,000 talented people and a presence in 180 countries, Diageo is a truly global organisation. Across our 21 markets, our brand portfolio represents our biggest strength, and our biggest passion.  Be it our global giants, local stars or reserve brands we use our vision, creativity and courage to drive the growth of our products worldwide.  We invent strong brands for today and for the future; upholding the quality of our products and taking personal accountability for both the history and for the future of our brands. 

We have more than 6,500 people working with Diageo in Africa: our Africa businesses account for over 20% of Diageo workforce worldwide. In all that we do, we seek to bring out the best of our Diageo values and release the ‘spirit of joy & community’ which is alive across the African continent. In Africa we create wealth both directly through our operations and indirectly through our broader value chains where we support development and growth in partnership with businesses and communities.

Thirteen of our production sites in Africa are in water stressed areas; so much of our focus is on managing water use in our operations effectively and reducing water poverty in surrounding communities through our pan-African Water of Life programme. Since its launch in 2006, we have brought safe drinking water to around 10 million people. Where there is less water stress we have implemented our global programme ‘Learning for Life’ which provides life skills and opportunity for individuals from disadvantaged backgrounds to take a first step into formal employment.

We are committed to our vision of being ‘the best performing, most trusted and respected consumer goods company in South Africa”. The newly-created Diageo organisation in South Africa is built on the principles and foundations laid by the giants of the drinks industry.  To be a part of Diageo is to be a part of history – and to have the unrivalled opportunity to make your own mark in history. 

Are you ready to join us on our journey to create history in South Africa and beyond?

Market Complexity

Diageo SA operates in a complex, ever changing and extremely exciting market environment. Diageo SA has emerged as the leading spirits business in South Africa facing competition from long established competitors such as Distell and aggressive emerging players such as Pernod Ricard SA and The Really Great Brands Company (RGBC). The liquor market in South Africa operates through multiple customer channels and routes to market. This is in order to effectively service consumers across an extremely diverse range of socio-economic circumstances, cultural affiliations and geographical ranges. Our extensive spirits brand portfolio services consumers across our diverse nation and we must continuously strive to keep up with the fast-changing market trends and challenges inherent in that.

Financial Complexity

Diageo SA is part of a dual listed (London and New York) global organisation operating within a complex local environment. Financial complexity is driven through the reporting, planning and forecasting requirements of our global shareholder along with ensuring compliance with local legislation. In addition, compliance with Sarbanes-Oxley codes of good practice is required due the Diageo listing on the NYSE.

The complexity of the market-place, with multiple customer segments and routes to market, drives complexity in understanding the creation of value from Retail Selling Price through the P&L. We consistently work to identify and maximise opportunities across the value chain through pricing and promotional strategy across our customer base.

The volatility of the South African macro-economic environment drives a level of complexity when managing global targets, local input costs and product imports. Cost drivers such as inflation and global vs local exchange rates impact our cost base strongly and need to be managed closely.

About the Function:

Our Supply Chain and Manufacturing team are problem-solvers, sourcing, producing, and delivering our much-loved brands to delight customers around the globe. Over half of Diageo’s 30,000+ people work in Supply Chain and Manufacturing. It’s an intricate and sophisticated operation that’s the product of logistical, manufacturing, and technical collaborations.

Our teams in 100 sites in over 30 countries cover production facilities, supplier relationships, customer collaborations and third-party agreements. We’re committed to realising our ‘Society 2030: Spirit of Progress’ goals, to protect the environment and support our farmers and suppliers. Whatever your skills and experience, we’ll help you to thrive in our inclusive culture.

About the role

The Team Assistant provides essential administrative and operational support to the HR, Legal, and Supply Directors. The role is responsible for managing high-level executive administration, ensuring seamless coordination of meetings, schedules, and travel arrangements. Additionally, the Team Assistant plays a key role in financial administration, expense processing, and procurement tasks while handling confidential and sensitive information with discretion. The role requires strong interpersonal and organizational skills to support the leadership teams in executing strategic objectives effectively.

Role Responsibilities: ​

Executive Administration & Diary Management:

Manage complex calendars, scheduling, and prioritization of tasks for the HR, Legal, and Supply Directors.Ensure effective coordination of meetings, workshops, and leadership engagements.Prepare and distribute agendas, pre-read documents, and follow-up minutes for key meetings.

 Travel & Visitor Coordination:

Arrange and manage travel logistics, including flights, accommodation, visas, and transportation.Act as the point of contact for international and local visitors, ensuring smooth business engagements.

Financial & Procurement Administration:

Process purchase orders, manage budget tracking, and handle expense claims in SAP.Conduct medical aid reconciliations and support Directors with financial documentation.

Stakeholder & Communication Support:

Act as a liaison between the Directors and key internal/external stakeholders.Manage correspondence, responding to emails and inquiries with professionalism.Ensure communication is effectively cascaded within respective teams.

Event & Meeting Support:

Organize and coordinate leadership team meetings, team events, and executive offsites.Oversee logistics, vendor coordination, and follow-up action.

Experience / skills required:

Qualifications

Matric essential

Experience

Minimum 4 years’ experience in a Personal Assistant roleOrganisational skillsProject and time managementExcellent Interpersonal skillsExcellent Written/verbal communicationAnalytical skillsFull SAP capabilityOutlook proficiency

Flexible Working Statement:

Flexibility is key to our success. From part-time and compressed hours to different locations, our people work flexibly in ways to suit them. Talk to us about what flexibility means to you so that you’re supported from day one.

Rewards & Benefits Statement:

Diversity statement:

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.

We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.

Feel inspired? Then this may be the opportunity for you. 

Worker Type :

Regular

Primary Location:

Waterfall

Additional Locations :

Job Posting Start Date :

2025-01-09