Job Description

Essential functions of the position include, but are not limited to the following:

FUNCTION:
Under the supervision of Director(s)/Manager(s), performs clerical, administrative, and related duties.

EQUIPMENT FOR EXAMPLE BUT NOT LIMITED TO:
Fax, copier, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner.

DUTIES:

Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills

Review priorities with management as necessary

Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements

Requires basic knowledge of Company policies and practices

Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as specialized terminology commensurate with the position

Interact with internal and external clients

Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets

Coordinate regular travel arrangements, basic domestic and international

Write or answer routine correspondence as directed, i.e., form letters with mail merge

Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management

Ensure accuracy (i.e., proofreading, grammar)

Maintain databases, general and department or Division specific applications

Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports

Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices

Occasionally travel in the position

Multitask daily

Support the HR hiring process in filling open positions on the team

Assist with special projects and other duties as assigned by the department as needed

Perform other work as assigned, including work within your classification throughout the bargaining unit

Assist in HtR and Workday tasks as needed

EDUCATION:

High School Diploma or equivalent

EXPERIENCE:

Minimum of 1-3 years administrative experience or equivalent

Core skills in the following programs:

Word processing software (e.g., Microsoft Word)

Email/calendar/scheduling software (e.g., Microsoft Outlook)

Presentation software (e.g., Microsoft PowerPoint)

Spreadsheet software (e.g., Microsoft Excel)

ADDITIONAL JOB FEATURES:
In order to move to the next grade level, based on management’s assessment, the successful incumbent must meet the following:

Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire

For grade 16 (Team Support II), have at least 3 years of administrative experience at the Company in the grade 14 (Team Support I) since date of most recent hire, or for grade 18 (Team Support III), have at least 5 years of administrative experience at the Company in the grade 16 (Team Support II); since date of most recent hire

Demonstrate competencies and experiences in the requirements for the next higher step; and

Pass the applicable skills/aptitude assessments

#MSJR

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R320481