Technical Operations & Data Coordinator - Freelance, Remote
Magic One
Technical Operations & Data Coordinator - Freelance, Remote
DescriptionAbout the ClientOur client is a leading marketing technology firm with over 25 years of experience in direct response services. They specialize in helping companies maximize their customer acquisition, retention, and monetization strategies through innovative digital solutions. With a commitment to integrity and excellence, they've built a strong reputation for delivering exceptional results in the digital marketing space.
\n\nWhy this role exists
As the company continues to scale, they need a detail-oriented professional to streamline operations and manage critical data processes while supporting executive functions. This role bridges the gap between high-level administrative support and technical data management, ensuring smooth operations and efficient scaling of business processes. The position is crucial for maintaining organizational efficiency and supporting the company's growth initiatives.
The Impact you’ll makeExecutive Operations Management \nManage and organize executive tasks and priorities using project management tools\nCoordinate meetings, document key takeaways, and ensure follow-through\nHandle critical communications and maintain efficient workflows\nCreate and optimize Standard Operating Procedures (SOPs)\nData Systems Administration \nProcess and manage complex data sets using various tools\nExecute SQL queries and manage database operations\nConfigure and maintain data feeds via APIs\nImplement and manage CRM systems and automation\nProcess Optimization \nIdentify and implement workflow automation opportunities\nMaintain data accuracy and security compliance\nStreamline communication between stakeholders\nDevelop and document improved operational processes\nStakeholder Coordination \nAct as liaison between the executive team, vendors, and clients\nManage vendor relationships and data integration projects\nEnsure clear communication and expectation management\nProvide support for key stakeholder meetings\nMeasure of Success\nSuccessful implementation of automated workflows reducing manual tasks by 50%\nMaintain 98% accuracy in data processing and integration tasks\nAchieve and maintain 24-hour response time for priority communications\nComplete process documentation and SOP creation for core operations\n
Skills, Knowledge and ExpertiseRequired:\n2+ years experience in operations or technical coordination roles\nProven experience with data manipulation tools and CRM systems\nDemonstrated proficiency in SQL and database management\nStrong background in project management tools (ClickUp, Jira, or similar)\nExperience in process automation and workflow optimization\nAdvanced proficiency in Excel (Pivot Tables, VLOOKUP) and Google Workspace\nProven track record of maintaining data confidentiality and security protocols\nExperience with CRM platforms (HubSpot, Salesforce, Zoho, or Airtable)\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nAdvanced technical aptitude with data management tools\nExceptional organizational and documentation skills\nStrategic problem-solving abilities\nStrong attention to detail\nExcellent written and verbal communication\nAbility to work independently while maintaining collaboration\nProcess improvement mindset\nAdaptability to new tools and systems\nProficiency in specialized tools (EmEditor, Zapier)\nExperience with collaborative tools (Slack, Zoom, Google Workspace)\nYou should apply if… \nYou thrive in dynamic, fast-paced environments\nYou enjoy finding efficient solutions to complex problems\nYou're passionate about data accuracy and process optimization\nYou can balance multiple priorities effectively\nYou're excited about learning and implementing new technologies\nYou take pride in creating order from chaos\nYou're comfortable working independently while maintaining strong communication\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 9 AM to 5 PM EST (Eastern Standard Time)\n40 hours a week\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
Department: Boutique Client
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
DescriptionAbout the ClientOur client is a leading marketing technology firm with over 25 years of experience in direct response services. They specialize in helping companies maximize their customer acquisition, retention, and monetization strategies through innovative digital solutions. With a commitment to integrity and excellence, they've built a strong reputation for delivering exceptional results in the digital marketing space.
\n\nWhy this role exists
As the company continues to scale, they need a detail-oriented professional to streamline operations and manage critical data processes while supporting executive functions. This role bridges the gap between high-level administrative support and technical data management, ensuring smooth operations and efficient scaling of business processes. The position is crucial for maintaining organizational efficiency and supporting the company's growth initiatives.
The Impact you’ll makeExecutive Operations Management \nManage and organize executive tasks and priorities using project management tools\nCoordinate meetings, document key takeaways, and ensure follow-through\nHandle critical communications and maintain efficient workflows\nCreate and optimize Standard Operating Procedures (SOPs)\nData Systems Administration \nProcess and manage complex data sets using various tools\nExecute SQL queries and manage database operations\nConfigure and maintain data feeds via APIs\nImplement and manage CRM systems and automation\nProcess Optimization \nIdentify and implement workflow automation opportunities\nMaintain data accuracy and security compliance\nStreamline communication between stakeholders\nDevelop and document improved operational processes\nStakeholder Coordination \nAct as liaison between the executive team, vendors, and clients\nManage vendor relationships and data integration projects\nEnsure clear communication and expectation management\nProvide support for key stakeholder meetings\nMeasure of Success\nSuccessful implementation of automated workflows reducing manual tasks by 50%\nMaintain 98% accuracy in data processing and integration tasks\nAchieve and maintain 24-hour response time for priority communications\nComplete process documentation and SOP creation for core operations\n
Skills, Knowledge and ExpertiseRequired:\n2+ years experience in operations or technical coordination roles\nProven experience with data manipulation tools and CRM systems\nDemonstrated proficiency in SQL and database management\nStrong background in project management tools (ClickUp, Jira, or similar)\nExperience in process automation and workflow optimization\nAdvanced proficiency in Excel (Pivot Tables, VLOOKUP) and Google Workspace\nProven track record of maintaining data confidentiality and security protocols\nExperience with CRM platforms (HubSpot, Salesforce, Zoho, or Airtable)\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nAdvanced technical aptitude with data management tools\nExceptional organizational and documentation skills\nStrategic problem-solving abilities\nStrong attention to detail\nExcellent written and verbal communication\nAbility to work independently while maintaining collaboration\nProcess improvement mindset\nAdaptability to new tools and systems\nProficiency in specialized tools (EmEditor, Zapier)\nExperience with collaborative tools (Slack, Zoom, Google Workspace)\nYou should apply if… \nYou thrive in dynamic, fast-paced environments\nYou enjoy finding efficient solutions to complex problems\nYou're passionate about data accuracy and process optimization\nYou can balance multiple priorities effectively\nYou're excited about learning and implementing new technologies\nYou take pride in creating order from chaos\nYou're comfortable working independently while maintaining strong communication\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 9 AM to 5 PM EST (Eastern Standard Time)\n40 hours a week\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
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