Job Posting Title:

Temporary Academic Program Coordinator - Lozano Long Institute for Latin American Studies - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 01, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date is December 01, 2025. This temporary assignment may transition to regular status.

Purpose

 This position supports the academic programs of the Teresa Lozano Long Institute of Latin American Studies (LLILAS) as well as the academic efforts of the LLILAS partnership with the Nettie Lee Benson Latin American Collection.

Responsibilities

Coordinate international agreements for LLILAS Benson. Maintain and track the progress of activities related to LLILAS Benson international agreements, particularly those involving the exchange of students and scholars. Represent LLILAS Benson in communication and collaboration with international partners. Review and prepare renewal of international agreements as applicable. Manage budgets related to international agreements. Coordinate LLILAS Benson administrative duties as assigned. Support LLILLAS Benson events as appropriate or as assigned. Collaborative committee work.

Coordinate LLILAS course scheduling process. Meet course scheduling deadlines as set by UT and the College of Liberal Arts (CoLA). Work with LLILAS faculty and visiting professors to plan and schedule courses for fall, spring, and summer semesters. Work with the CoLA Dean's office and the UT Registrar's office in fulfilling course scheduling. Collaborative work with other CoLA departments and other UT Colleges and Schools in cross-listing Latin American Studies courses.

Coordinate Workday appointments and the J-1 visa application process for visiting scholars and research fellows. Coordinate the travel and reimbursement of award recipients as applicable. Welcome and orient scholars upon arrival. Work with Benson librarians to support the scholars while in Austin. Inform the LLILAS Benson community of the scholars' visits. Compose correspondence in English and Spanish.

Manage program coordination for LLILAS Benson visitors. Coordinate annual travel fellowship (becas de investigacion), and visiting scholar programs, including: work with partner institutions to coordinate and publicize calls. Correspond with potential applicants. Coordinate the application and selection process. Inform applicants of their award status. Work with the LLILAS Benson Executive Director and the College of Liberal Arts on visiting scholar and research fellow appointments.

Work with the LLILAS Benson Executive Director and Grants and Contracts Specialist to track and report statistics on LLILAS Benson visitor programs. Work with the LLILAS Graduate Program Coordinator, Director of Student Programs, Undergraduate Advisor, Undergraduate Faculty Advisor, and Communications Coordinator in publicizing courses. Monitor enrollment at the beginning of each semester and submit small class exception petitions to the CoLA Dean's office as necessary. Participate in regular CoLA course scheduler meetings. Schedule final exams. Coordinate Course Instructor Survey process with faculty.

Required Qualifications

Bachelor's Degree At least 3 years of experience coordinating or administering a program. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Professional language fluency in Spanish and/or Portuguese. Experience working in an academic program. Familiarity with UT Austin policy and/or systems for academic programs, course scheduling, and student processes, Workday, DEFINE

Hourly Rate

$25.84

Working Conditions

Attire: Business Casual

Standard Office Environment, Repetitive use of a keyboard at a workstation

Work Shift

Hours per week - 40

Work Hours - 8:00 a.m. to 5:00 p.m.

After the probationary period, this position has 1 remote workday, excluding Friday.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.