Job Posting Title:

Temporary Development Associate - University Development Office - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 31, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is December 31, 2024.

Purpose

To assist the University Development Office with staff support needs and daily administrative responsibilities.

Responsibilities

Assist in the coordination of activities for various gift officers and other staff members as assigned. Provide support that allows for efficient and effective use of staff member's time. Assist with portfolio management and strategy execution for assigned fundraisers. Assist with goal setting, proposal preparation, strategy development, and stewardship as required for donors. Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting. Assist with recording timely reports, letters, proposals, or gift agreements following a donor contact.

Assist with prospect and donor research, individualized donor stewardship projects, and various forms of donor outreach as needed. Plan and execute various events, such as workshops, webinars, and campus visits. Serve as a resource of information for assigned gift officers. Coordinate internal and external meetings, plan travel, and process reimbursements in a timely manner. Work collaboratively, proactively, and in a professional, service-oriented manner with all university development staff to further the development goals of the university. Other related functions and duties as assigned.

Required Qualifications

Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Highly effective communication skills (written, verbal, interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to detail and accountability. Ability to use discretion and maintain integrity and professionalism. High degree of proficiency in computer applications, including Microsoft Office. Demonstrated excellent organizational skills with attention to detail. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than five years of administrative assistance experience. Experience with VIP database and DEFINE. Working knowledge of UT Austin's policies and procedures.

Hourly Rate

$22.00

Working Conditions

Attire: Business Casual

No shorts, or T-shirts, button-ups, polos, jeans and pants are ok.

Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

Hours per week - 40

The work hours are from 8:00 a.m. to 5:00 p.m.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.