To Apply for this Job Click Here

Our client, an insurance company based in Waltham, MA, is seeking an Office Manager to join the team. This individual will play a key role in ensuring the smooth daily operations of the office and will report directly to the Head of Workplace, working closely with site leaders. This role requires a proactive, organized, and self-motivated individual who thrives in a fast-paced environment. This is an onsite, full-time position, and compensating $25-30 per hour depending on level of experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Responsibilities:

Office Operations: Oversee daily office operations, ensuring an efficient, happy, and productive workspace.Point of Contact: Act as the face of the office and the primary liaison with building management, internal teams, and cross-functional partners.Administrative Support: Manage vendor schedules, coordinate meetings, host visitors, and assist with onsite offsites and events.Office Environment: Maintain a clean and inviting office space.Event Coordination: Plan and execute company events, including milestone celebrations, holiday parties, weekly brunches, and surprise moments.Inventory & Supplies: Maintain office supplies and ensure proper stock levels.Correspondence Management: Handle incoming and outgoing communications, including emails, tickets, and phone calls. Sort and route mail appropriately.Budget & Expenses: Manage office budgets and expenses.People-Related Tasks: Assist with office tours, hosting visitors/candidates, and contributing to a positive office experience.Office Policies & Procedures: Implement and maintain office policies to uphold company standards.Office Maintenance: Coordinate maintenance and repairs with vendors and service providers.Special Projects: Support special projects as needed.Space Management: Oversee office moves, reshuffles, furniture placement, and upgrades to the physical environment.Meeting Prep: Prepare spaces for specific meetings and events (e.g., trainings, all-hands, partner meetings).

Qualifications:

Education: Associates or Bachelor's degree in hospitality, human resources, facilities, or a related field preferred.Experience: Proven experience as an office administrator or in a similar administrative role.Skills:Strong organizational and multitasking skills with a keen attention to detail.Proficiency in Google Suite, Slack, and ticketing systems.Excellent communication and interpersonal skills.Ability to work independently and collaboratively in a fast-paced environment.Problem-solving skills with a proactive and resourceful approach.Additional Preferences:Familiarity with People processes and basic accounting principles.Ability to handle sensitive information with confidentiality.Flexibility to adapt to changing priorities and deadlines.Experience in space planning or workplace/facilities management a plus.Work Requirements: Ability to be onsite 5 days a week during core business hours. A1400801EC_1733771792 To Apply for this Job Click Here