Expanding law firm in London is looking to hire an experienced Temporary Receptionist to join their London office on an ongoing basis from Monday 17th February 2025 for a minimum of 2 months with the possibility of this role moving to a permanent hire as the firm is going through an office move and this is a stand-alone position.

 

9am – 5.30pm

To £35,000 pro-rata

Stand alone role

Fetter Lane based

 

Temporary Receptionist duties:

Providing administrative support to the Office Manager with regard to the facilities management of the office. Re-setting meeting rooms once meetings have finished. Greeting clients and external visitors when they arrive for meetings, following visitor sign-in procedures. Ensuring meeting rooms are kept tidy at all times. Overseeing meeting room bookings and ensuring appropriate room set-up and refreshments are in place, arranging catering for working lunches whenever necessary. Dealing with incoming deliveries, being a contact point for the building’s reception team in respect of incoming post and couriers, arranging distribution of post internally. Booking couriers and sending outgoing post. Answering incoming telephone calls, assisting where appropriate and/or taking messages. Organising video-conferences using the firm’s VC software, coordinating with external participants and the IT team where necessary. Ordering stationery and kitchen supplies and monitoring stock levels. Assisting with ad hoc office moves. Facilitating the shredding of confidential documents.

 

Essential requirements for the Temporary Receptionist:

Prior experience of working in an office environment Effective communication, both orally and in writing. Friendly and professional demeanour, demonstrating high levels of client care, and having excellent organisational and time management skills • Experience and willingness to provide a top-class catering service to guests The ability to work efficiently and, at times under pressure. Excellent organisational skills and attention to detail. Experience of prioritising their workload in order to juggle conflicting demands and meet deadlines. Proficiency with Microsoft Office programs. Excellent customer service to both internal and external clients.