Department

Provost UChicagoGRAD GSS

About the Department

UChicagoGRAD, a part of the Office of the Provost that supports graduate education across the University, is an innovative national model for preparing graduate students and postdocs to succeed while at UChicago and beyond. With teams focusing on admissions, fellowship advising, writing support and public speaking training, diversity initiatives, career exploration and planning, and administration, UChicagoGRAD works with campus partners to support students and postdocs at every stage of their academic careers and beyond. UChicagoGRAD functions as a one-stop shop for graduate students and postdocs to access resources that support timely degree completion and to enhance professional preparation that helps them translate their degrees into a variety of careers. UChicagoGRAD works with academic departments and divisions as well as campus-wide offices to develop and implement outreach, recruitment, and yield efforts; graduate and postdoc-focused programs, workshops, and events; training and support tailored to UChicago graduate students and postdocs; and administrative practices and policies in support of graduate education.

Job Information

Job Summary:

Under the direction of UChicagoGRAD’s Manager for Events and Student Spaces, the Student Activities Coordinator will handle strategic planning and execution of various programs. This position will also manage event budget and track expense.Coordinator must have or obtain familiarity with the University of Chicago and UChicagoGRAD’s mission, along with avenues needed to achieve office goals. The position must understand the trajectory of graduate education from application and matriculation through graduation and beyond. Some work will occur outside of regular business hours as needed to support scheduled programming, a flexible workday will seek to optimize preferences of the Coordinator while balancing the needs of the office.

Responsibilities:

Collaborate with team members to plan or host events.

Schedule space as needed.

Coordinate food or beverage service.

Handle AV needs.

Perform or oversee event registration or check in.

Competencies:

Ability to effectively build and manage relationships with a variety of partners and stakeholders.

Commitment to providing a high level of service and work in a team environment.

Excellent communication skills.

Exceptional organizational skills, attention to detail and ability to manage time.

Familiarity with the culture of UChicago graduate student and postdoc populations.

Ability to handle multiple tasks simultaneously and under tight deadlines.

Ability to stand for extended periods and lift up to 25 lbs.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

Bachelor's degree required.

Experience:

Experience with event management required.

Required Documents:

Resume

Cover Letter

References

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Temporary Staff

Scheduled Weekly Hours

37.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$30.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.