Job Title: Terminal Assistant
Job Description

We are seeking a dedicated and organized Office Admin and Terminal Assistant to join our team in Jeffersonville, IN. This dual-role position involves managing office operations and providing support at our terminal. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to multitask in a fast-paced environment.

ResponsibilitiesManage daily office operations, including answering phones, handling correspondence, and maintaining office supplies.Assist with scheduling and coordinating meetings, appointments, and travel arrangements.Maintain and update company records, databases, and filing systems.Provide administrative support to the terminal, including processing shipments, tracking inventory, and coordinating with drivers.Handle customer inquiries and provide exceptional customer service.Prepare reports, presentations, and other documents as needed.Ensure compliance with company policies and procedures.Monitor, respond to, and process email correspondence and calls from customers and vendors.Assist with inventory consisting of rail cars in two rail yards.Work closely with the terminal manager to ensure paperwork is processed for all loads being transported and delivered.Record and maintain records such as bills of lading, scale tickets, and receipts.Maintain working knowledge of federal, state, and local rules and regulations, including Federal Motor Carrier Safety Regulations (FMCSR) and Department of Transportation (DOT) guidelines and company policies.Essential SkillsHigh school diploma or equivalent experience as an office administrator, office assistant, or relevant role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational and multitasking abilities.Strong written and verbal communication skills.Ability to work independently and as part of a team.Attention to detail and problem-solving skills.Additional Skills & QualificationsExperience with filing, administrative support, data entry, and office management.Knowledge of Department of Transportation local rules and regulations.Work Environment

This position will be onsite at our Jeffersonville, IN location. The office area will have three desks, and this role will be seated there. The work environment is fast-paced and requires effective communication and collaboration with drivers, terminal managers, and company management.

Pay and Benefits

The pay range for this position is $20.00 - $25.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jeffersonville,IN.

Application Deadline

This position will be accepting applications until Jan 29, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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