Summary TYPE OF APPOINTMENT: NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION WEST VIRGINIA ARMY OR AIR NATIONAL GUARD SELECTING SUPERVISOR & DUTY LOCATION: COL Clifford Brackman This is a bargaining position. Please read the entire announcement, as important/legal guidance is throughout. To view the entire announcement, hit the print button. Please see Required Documents tab for important information. Responsibilities Position Description # T5664000 This position is located within an Army National Guard (ARNG) Garrison Training Center (GTC) Command Staff. The primary purpose of this position is to manage the administrative and technical support activities at a Garrison Training Center (GTC) to ensure smooth day-to-day operations. The incumbent is responsible for knowledge of administrative operations and procedures and the overall mission, functions, and organization of the Garrison Training Center (GTC). Description of Duties: 1. Plans, organizes, and oversees the full complement of administrative and technical support activities. Coordinates and ensures procedures meet organizational needs and are consistently understood and followed by subordinate offices. Responsible for establishing and developing complex administrative operations and procedures that affect the orderly and efficient flow of work within the Garrison Training Center (GTC) directorates. Reviews and updates internal administrative policies, clarifies complex and confusing guidelines, and make recommendation to the Base Operations Manager. Collects data from subordinate directorates, reviews submissions for proper format and compliance with established regulations and polices; and consolidates material for review by the Base Operations Manager. Provides guidance to management and administrative support personnel on administrative procedures and policies and responds to administrative issues, inquiries and resolves conflicts. (35%) 2. Manages the Garrison Training Center (GTC) calendars and appointment/meeting schedules. Plans, organizes, and executes travel arrangements for the Command Staff to include travel and hotel reservations, travel orders, and assist with the planning and coordinating visits from distinguished visitors. May serve as the travel account program manager. Prepares and maintains appointment/delegation letters and other additional appointments for all subordinate directorates. Maintains an official file of all appointments and makes recommendations for change or deletions based on personnel or policy changes. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results, and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections. (25%) 3. Serves as the Garrison Training Center (GTC) point of contact and liaison for all personnel actions within the Garrison Training Center (GTC) which requires review/approval from the Base Operations Manager. Assists and advises Command Staff on all procedural and administrative aspects of personnel actions. Initiates, reviews personnel action and maintains a register of pending actions and suspense dates. Ensures time and attendance records are accurate and submitted into the automated processing system in a timely manner. Maintains and applies detailed knowledge of time and attendance regulations and assists the subordinate directorates with timekeeping procedures. (20%) 4. Serves as the Records Management Coordinator for the Base Operations Manager. Maintains office files and ensures they are compliant with applicable regulatory guidance. Collects information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps directorates of the Garrison Training Center (GTC) as needed. Assists in development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. (10%) 5. Monitors and maintains the manpower authorization and personnel manning for the Garrison Training Center. Provides information to all supervisors and administrative support personnel on various manpower authorization and personnel manning matters. Develops and prepares source/ manning document in response to directorates or Command queries as well as ensuring correctness of information. Performs monthly review of the Garrison Training Center's manpower authorization and personnel manning. (10%) Performs other duties as assigned. Requirements Conditions of Employment Qualifications YOU MUST FULLY SUBSTANTIATE IN YOUR OWN WORDS THAT YOU MEET THE REQUIREMENTS LISTED BELOW. WHEN EXPLAINING MINIMUM REQUIREMENTS AND SPECIALIZED EXPERIENCE YOU MUST GIVE EXAMPLES. DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. EXPLAIN IT IN YOUR OWN WORDS AND GIVE EXAMPLES TO BE CONSIDERED FOR THIS VACANCY. GENERAL EXPERIENCE: Experience, education or training which provided a general knowledge of principles of organization, management, and administration. Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: 1 year specialized experience, education or training equivalent to at least the next lower grade level. Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. Education There are no educational requirements for this position. Additional Information DEFINITION FOR AREAS OF CONSIDERATION: Area 1: Current On-board Title 5 Employees and Title 32 Technicians (Tenure: 1- Permanent, 2-Conditional, 3-Indefinite) and Permanent AGR's in the West Virginia National Guard. Area 2: WVNG Army M-Day and Air Force DSG (Drill-Status Guardsmen,) Temporary Title 32 Technicians and Title 5 Employees, Temporary AGR (OTOT), and national guardsmen serving on Full-time National Guard Duty - Operational Support Orders (ADOS). Area 3: Current On-board Federal Employees (Tenure: 1-Career, 2-Conditional, 3-Indefinite) from another Federal Agency nationwide. Area 4: Federal re-employable eligible employees, National Guardsmen outside of the WVNG, and U.S Citizens willing to join the West Virginia National Guard as a condition of employment. Area 5: All U.S. Citizens. TYPE OF APPOINTMENT: Title 5 Excepted Service - Permanent Permanent Change of Station: PCS funds are not available for this position. Incentives: Relocation and Recruitment Incentives may be authorized for this position. All WVNG positions are pending availability of resources and funds. The WVNG is an Equal Employment Opportunity Employer. Selection of this position will be made without regard to race, color, religion, age, national origin, sex, non-disqualifying disability, political affiliation, marital status, membership or non-membership in an employee organization or any other non-merit factor. If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). ?