Total Rewards Specialist - Compensation

Job Title: Total Rewards Specialist

Job Code: 2055

Department: Human Resources – Compensation & Benefits

FLSA Class: Exempt/Salaried

Reporting Relationship: Director Total Rewards

                                   

Mary Free Bed Summary      

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers. 

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care

Mission Statement                                                                                                                           

Restoring hope and freedom through rehabilitation.

Employment Value Proposition     

At Mary Free Bed, we take pride in our values-based culture:

Diversity, Equity, and Inclusion. Our Commitment to providing an inclusive environment for patients, families, staff, and community, through embracing Diversity, Equity, and Inclusion T.O.G.E.T.H.E.R.Focus on Patient Care.  A selfless drive to serve and heal connects all MFB employees.Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.Family Culture.  We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.Trust in Each Other.  Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride. 

Summary                                                                                                                                          

The Total Rewards Specialist will have primary responsibility to administer assigned Total Rewards programs including but not limited to health and welfare benefits, retirement, leave administration, and compensation programs.

Essential Job Responsibilities                                                                                                                            

Overall Responsibilities

Keeps abreast of federal, state local laws and regulations aligning to corporate guidelines ensuring plan or policy complianceBe an industry subject matter expert and professional practitioner on compensation and benefit developments & trends, to ensure that solutions are progressive, compliant, and add value to the employee life cycleAdminister participation in benchmark surveys to align programs appropriately to recruit and retain employeesSupport the strategy, design, and delivery of communications for all total rewards programsCreates and presents communication materials, such as presentations and information packages, to keep employees updated on plan changes and amendmentsRespond to and support employee inquiries on areas of expertise.

Benefits

Ensure compliance of benefits programs, utilizing knowledge of benefits legislation (ERISA, COBRA, FMLA, HIPAA, PPACA, ADA, etc.) by staying up to date on rules and regulations impacting benefits programs including required notices and plan documentsAdminister benefits processing and resolution, including, but not limited to, enrollments, terminations, claims processing, COBRA, FMLA, Disability, 403(b)Demonstrates timely, caring, and thorough responses and follow up to employees regarding benefit concernsProcesses inbound and/or outbound carrier files, ensuring files are properly and timely loaded into internal and/or external vendor’s systemsAssist in the planning and execution of the annual open enrollment process including communications, system set up, and employee education. Gather employee data, process monthly billing, and prepare invoices, submit check requests for payment, and audit carrier files to the internal enrollment system.ACA administration to include the annual and monthly review of ACA eligibility

Compensation 

Participates in market surveys and prepares compensation data submissions on behalf of companyAdminister and update pay in HRIS system ensuring adherence to policy and accurate implementation of compensation changesEnsure accuracy of job codes in the HRIS system to include maintenance of position titles, aligned job codes, job profiles, grade level, incentive plans and exemption classification statusPrepares and maintains job descriptions through gathering and documenting duties, organizational structure, skills requirements, and FLSA classificationBenchmark roles internally and externally to determine compensation gradeAudit, analyze and improve upon current compensation practicesAnalyze, review with leadership, calculate, and communicate the annual merit increases and market adjustmentsCreate and distribute the Total Rewards Statement on an annual basis

Leave of Absence

Administers, processes, and maintains the leave information in accordance with the Federal FMLA, state/local leave laws, and company leave policiesEnsure all leave transactions are processed accurately and timely, including reporting hours each pay period, tracking leave time, and notifying employees of expirations and need for recertification.Ensures adherence of benefits policies related to short and long-term leave, time off. Ensures proper documentation related to LOA is received, recorded, and communicated to employees and managementMaintain reasonable communication with employees on leave to facilitate smooth and timely return to work; keep managers up to date about employee leaves, changes, and work restrictionsEnsure and provide consultation on compliance to managers and HR business partners on leave-related issues (FMLA, ADA, MPMLA, etc.). Escalate concerns as appropriate.

Other

Embrace Diversity, Equity and Inclusion, by:

Treating everyone with dignity and respect

Opening more doors to opportunities for underrepresented cultures

Growing talent and people

Evaluating and eliminating disparities

Taking action against injustices, bias and racism

Honoring our differences and how to collaborate

Educating staff, patients and the communities we care for

Restoring Hope and Freedom, together

Customer Service Responsibilities                                                                                               

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement                                                                         

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications                                                                                                          

Bachelors’s degree in Human Resources or related field or 2-5 years of previous experience in employee benefit, leave, and/or compensation administration2-5 years of previous experience in employee benefit, leave, and/or compensation administrationCompetence in word processing and spreadsheet applicationsHigh level verbal and written communications skills and ability to multi-taskHigh level of service orientation with strong sense of urgencyFlexibility and adaptabilityDemonstrated ability to build professional relationshipsStrong analytical, problem solving and organizational skillsReliable, driven and desire to work in a team environmentDemonstrated commitment to organizational mission with a “whatever it takes” attitude

Preferred Job Qualifications

Certified Compensation Professional CertificationCertified Employee Benefits Specialist CertificationSHRM Certification

Physical Requirements for Essential Job Qualification

Levels:

None (No specific requirements)Occasionally (Less than 1/3)Frequently (1/3 to 2/3)Majority (More than 2/3)

Remain in a stationary position: Majority

Traverse or move around work location: Occasionally

Use keyboard:  Frequently

Operate or use department specific equipment:  None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Majority

Transport, position, and/or exert force:

Up to 10 pounds:   Occasionally

Up to 25 pounds:  _____

Up to 50 pounds:  _____

Up to 75 pounds:   _____

More than 100 pounds:  _____

Other weight: Up to___ pounds  _____

       Other:  _____

The above statements are intended to describe the general nature and level of work being performed by employees in this classification.  If you require a reasonable accommodation to perform the essential functions of this position, you must request accommodation in writing, within 182 days after you know or should know of the need for accommodation.

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.