Position Purpose

As the Process Owner and Site Focal, the primary objective of the Track Analyst is to implement, monitor, and report on the E2E process for all contract companies utilizing the Track software program within the Maintenance, Turnaround, and Construction (MTAC) organization as well as the overall Scotford site. Your role is to support Scotford’s “Less Cost” goal through the identification of opportunities and problems and implement solutions while collaborating with site stakeholders, including the MTAC Leadership Team and Project Controls team, to continue to drive Scotford's cost competitiveness.

As a Track Analyst, you will act as the gatekeeper between vendor-provided data and the Shell payment system. This position has overall responsibility for maintaining the integrity of the Scotford Track master data and management of contract vendors, seeking cost control, transparency, and contract compliance.

Accountabilities:

Track Process Owner and Site Focal to implement, monitor, and report on end-to-end processes for TRACK, including maintenance, turnarounds, and projects

Responsible for maintaining the Track process, procedures, application, and improvements for the site

Lead the maintenance and improvement of the end-to-end daily TRACK process

Oversees tracking daily execution and compliance

Responsible for master data configuration within TRACK, including but not limited to:

Build, maintain, and assign work schedules as required

Troubleshoot issues and correct the root causes of any missing skills or schedules

Time tracking and billing: set up new hires with skill and pay formulas

Set up and maintain all vendor agreements and rates in Track

Manage Skill Master data and associated work centers

Maintain master data clean up, such as inactive contract employees, pay formulas, schedules, agreements, skills, and associated work centers, etc.

Audit data, clarifying questions, providing explanations, and participating in audits related to TRACK

Review labor contracts and identify cost-saving strategies

Support the turnaround group with contract labor agreements to identify hidden labor charges

Create a pay formula request for turnaround vendors and all setups needed to support the labor agreements, skills, and schedules

Interface with Track Shell Regional Track Subject Matter Expert, Shell IT, and Track Vendor, MCI

Responsible for weekly/monthly reports (KPI reporting, etc.)

Integrity reporting for duplications/cost avoidance savings

Outstanding authorizations weekly to approvers and supervisors

Outstanding allocations status reports to vendors (weekly)

Onboard new vendors to the Track end-to-end process, including loading rate sheets, QA/QC outline agreements, and purchase orders

Provide feedback to Business Performance Review meetings; provide data and insights on invoicing; and provide vendor feedback for continuous improvement

Utilize and maintain multiple sources of data: SharePoint, OneNote, Track, PowerBI dashboards, and Power Automate workflows

Requirements:

Must have legal authorization to work in Canada on a full-time basis for anyone other than your current employer

You must have a minimum 1-year experience with a strong technical background and knowledge in contract management, requisition to pay, and site-based operations

Bachelor’s degree in business is preferred

Previous exposure to Continuous Improvement methodologies

Experience in GSAP and SAP Blueprint is preferred

Experience in use of TRACK

Strong Excel experience and proficiency in all other Microsoft Office software

Experience with PowerBI and Power Automate is preferred

Proactive and effective problem-solving and decision-making skills

Proven capability in training, coaching, and mentoring

If you don’t see yourself fully reflected in every job requirement listed in the posting above, we still encourage you to reach out and apply. Research has shown that women from under-represented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.

Company Description

Shell is a global group of energy and petrochemical companies with about 84,000 employees across more than 70 countries. We aim to meet the world’s growing need for more and cleaner energy solutions in ways that are economically, environmentally and socially responsible.  We have expertise in among other exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of oil products, chemicals, electric power, renewables and energy solutions.

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential.

We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.