Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business. As part of the Sales & Marketing team, you’ll help us solve challenges and succeed as you grow and understand the unique needs of our clients and tailor easy-to-use solutions to deliver the performance they need. With a position in Sales & Marketing, you’ll strengthen our relationships with clients, anticipate their needs, and think outside the box to unlock new possibilities. Job Description: As a Tradeshow Event Manager, you will be responsible for overseeing and executing a wide range of events, from initial planning to post-event analysis. This role is responsible for driving the strategic planning and detailed execution of all tradeshow and event management activities for Paylocity. This role requires hands-on involvement in managing live event production, liaising with stakeholders, coordinating logistics, and ensuring the successful delivery of all event elements. You will work in a fast-paced, collaborative environment, ensuring events meet the company’s strategic goals and deliver exceptional experiences for both internal and external audiences. Key Responsibilities: Event Project Management + Developing and maintaining annual trade show plan and strategy in alignment with company standards and processes. + Oversee event planning components from pre-planning to execution, booth design, onsite execution, and follow-up. This includes post event analysis and measurement of ROI. + Verify and complete required lead data entry to ensure accurate records in SFDC + Overall responsible and accountable for relationship and meeting expectations with key stakeholders and product delivery (operations) + Coordinate and execute multiple aspects of live event production, including AV requirements, transportation, F&B (Food & Beverage), staffing, security protocols, and other logistics. + Ensure all events meet established deadlines and quality standards, including budget management, vendor sourcing, contract negotiations, and talent/executive coordination. + Owner of overall service delivery strategy + Develop and conduct site inspections as required and follow up with site inspection notes, revised estimated budget, program itinerary and program timeline. + Facilitate the creative direction and fulfillment of program related participant and host communications materials, including, but not limited to save the dates, registration announcements, room gifts, pre-trip and onsite materials, including program signage and participant name badges. Vendor and Venue Management: + Source destination, hotel and venue options that meet the goals and objectives of the event. + Negotiate and manage contracts with venues and external agencies. Ensure all vendors deliver on time and within budget while maintaining high standards of service. + Negotiate and purchase ground transportation, entertainment, and décor elements via preferred Destination Management Companies and/or direct vendors. + Manage relationships with external suppliers, including AV, catering, transportation, and staffing agencies. Stakeholder Collaboration: + Work closely with internal teams, including sales, marketing, and executive leadership, to align event objectives with broader business goals. + Collaborate with key stakeholders to understand needs, develop innovative event concepts, and deliver high-impact experiences. Onsite Event Management: + Travel to events to supervise all onsite logistics, ensuring smooth execution. Oversee setup and breakdown, troubleshoot issues, and ensure overall satisfaction of clients, customers, and internal teams. + Coordinate with internal and external teams to ensure all logistical aspects run seamlessly. Budget Management: + Develop, track, and reconcile event budgets. Ensure financial objectives are met through cost-effective resource planning and allocation. + Provide regular updates to leadership on financial performance and overall event ROI. + Reconcile all final billing on-site prior to final billing being sent to Finance and ensure final billing timeline is met + Ensure the timely payment of all supplier/vendor bills and oversee the invoice payment of deposits to ensure payments are received on time. Event Metrics and Reporting: + Establish key performance indicators (KPIs) for each event, including attendance, engagement, and ROI. + Gather post-event data, analyze performance, and provide comprehensive reports and recommendations for future improvements. + Lead post-event follow-up, ensuring email communication and measurement plans are executed. Communication: + Conduct regular planning update calls with leadership and event stakeholders, addressing any concerns proactively. + Present event outcomes and optimization opportunities to leadership, ensuring continuous improvement of event processes. + Provide tactical operational input that supports team development, retention and growth Required Qualifications: Education: Bachelor’s Degree in Communications, Marketing, Event Management, or a related field preferred. Experience: + 5+ years of experience in tradeshow planning and execution + 2+ years of team management experience. + Proven experience in managing various types of events (conferences, trade shows, internal corporate events). Skills: + Strong project management and time management skills, with the ability to manage multiple events simultaneously in a fast-paced environment. + Excellent verbal and written communication skills, comfortable presenting to stakeholders and executives. + Effective time management, with the ability to prioritize and meet tight deadlines. + Experience in budget management and financial reconciliation. + Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. + Ability to communicate effectively both verbally and in writing + Capability of problem solving - Anticipating, initiating and resolving issues Technical Proficiency: + Experience with event management software (e.g., Cvent, Eventbrite) and CRM systems (e.g., Salesforce). + Familiarity with current event technology, including virtual platforms, mobile apps, and attendee engagement tools is a plus. Personal Attributes: + Highly organized, self-motivated, and proactive in problem-solving. + A collaborative team player who can work effectively with diverse internal and external groups. + Creative thinker who brings enthusiasm and innovation to event design. + Ability to maintain a positive attitude under pressure and manage high workloads. + Willingness to travel to event locations, including occasional weekend work. Travel: Up to 20% travel is required for onsite event management. How to Apply: If you are a highly organized, results-driven event professional looking for a dynamic role in a fast-paced environment, we encourage you to apply. Please submit your resume and a cover letter detailing your relevant experience. This job description outlines the core responsibilities and qualifications required for the Event Manager role, which is key to delivering exceptional event experiences that support company objectives. Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better. We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact LeaveBenefits@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed. This role can be performed from any office in the US. The pay range for this position is $110,000 - $130,000/yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is eligible for an annual bonus and restricted stock unit grant based on individual performance in addition to a full range of benefits outlined here. (https://rise.articulate.com/share/NWT-xukAz2nsMapN3L3TSRXfxzBGrFh\_#/) This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via www.paylocity.com/careers.