Summary of Work Activities and Responsibilities:

The Training Assistant IV supports the full training cycle activities, which includes pre-training preparations, coordination during the training, and post-training activities to ensure smooth program delivery and effective participant engagement.

Main Duties and Responsibilities

I. Pre-Training Management Support

Gathers, collates and encodes participant data and profiles from the Sales and Marketing team Prepares and submits timely reports such as participant data reports, attendance reports, grading sheet template, class directory, etc. Works closely with resource persons to coordinate and provide support for course, certification, and program requirements Reminds resources persons on the timely submission of necessary program documents and materials in the Learning Management System (LMS), and monitors submission Prepares all necessary materials for assigned accounts, courses, certifications, and diploma programs, including attendance sheets, program orientation slides, participant IDs, evaluation link/QR codes Requests and prepare the needed supplies and materials for the activities of the course. Prepares assignments, discussion boards, submission bins/pages, quizzes and exams in the Learning Management System (LMS) or via Google/MS Forms. Coordinates and arranges room setup and equipment, ensuring all necessary tools, devices, materials, logistical requirements are prepared and functioning correctly before the training session Prepares and processes cash advances to ensure a smooth and organized training proces

II. Training Management Support

Sets up and oversees the registration area of program sessions Informs participants of school policies and regulations during program orientation Assists the Resource Persons and participants with the activities and assessments Records and tracks participants’ attendance throughout every training session Manages communication between participants, and resource persons, ensuring that course requirements and information are shared promptly and accurately Consolidates participant submissions and forwards them to the assigned resource person for grading Encodes and sets up course and certification exam questions and answers in the LMS, as instructed by the resource person Provides proctoring support during online examinations by receiving inquiries, guiding the participants on how to use the online platform, etc. Secures and organizes equipment and supplies used after each account, course, certification, and diploma program Provides ongoing support to facilitate a smooth training experience by responding to inquiries from both the resource persons and participants

III. Post-Training Management Support

Monitors submission of grades by the resource person, providing updates to the Training Records Officer upon receipt of finalized grades Monitors submission of post-program evaluations, and reminds participants to accomplish the evaluations Prepares detailed reports on program runs, including course evaluation summaries, actual expense reports, liquidations, and any required summaries for partners, ensuring all documentation is accurate and complete Assists in the organization of graduation ceremonies by handling the logistical preparations and documentation, as needed Consolidates and submits all program documentation to the Training Services Head, ensuring compliance with the Center's standards and timelines

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative