About NCR VOYIX

NCR VOYIX Corporation (NYSE: VYX) is a leading global provider of digital commerce solutions for the retail, restaurant and banking industries. NCR VOYIX is headquartered in Atlanta, Georgia, with approximately 16,000 employees in 35 countries across the globe. For nearly 140 years, we have been the global leader in consumer transaction technologies, turning everyday consumer interactions into meaningful moments. Today, NCR VOYIX transforms the stores, restaurants and digital banking experiences with cloud-based, platform-led SaaS and services capabilities.

Not only are we the leader in the market segments we serve and the technology we deliver, but we create exceptional consumer experiences in partnership with the world’s leading retailers, restaurants and financial institutions. We leverage our expertise, R&D capabilities and unique platform to help navigate, simplify and run our customers’ technology systems.

Our customers are at the center of everything we do. Our mission is to enable stores, restaurants and financial institutions to exceed their goals – from customer satisfaction to revenue growth, to operational excellence, to reduced costs and profit growth. Our solutions empower our customers to succeed in today’s competitive landscape. 

Our unique perspective brings innovative, industry-leading tech to all the moving parts of business across industries. NCR VOYIX has earned the trust of businesses large and small — from the best-known brands around the world to your local favorite around the corner.

Job Title: Travel and Entertainment Reimbursement Manager

Location: Warsaw, Poland - office based

Grade: 12 – Finance Manager I

Job Overview:

We are seeking an experienced and detail-oriented Travel and Entertainment Reimbursement Manager to join our team in Warsaw, Poland. The ideal candidate will be responsible for overseeing and managing the travel and entertainment (T&E) expense reimbursement process for our global operations, ensuring compliance with company policies and local regulations. This role will involve close collaboration with finance, HR, Internal Audit, Corporate Security and operations teams to maintain a smooth, efficient, and transparent process.

Key Responsibilities:

Ensure the successful setup and go live of our new Financial Shared Service Center in Warsaw, Poland for the T&E Function.Manage the end-to-end T&E reimbursement process for employees across multiple countries, ensuring timely and accurate processing of claims.Lead a Team of Auditors and keep them motivated and engaged in this key internal control process.Review, verify, and approve employee expense reports, ensuring adherence to company policies, tax regulations, and applicable laws.Provide guidance and training to employees on T&E policies and procedures to ensure compliance and improve the reimbursement experience.Collaborate with internal teams, including finance and HR, to resolve reimbursement-related issues, discrepancies, or escalations.Analyze T&E expense trends, identifying opportunities for cost savings and improvements in the reimbursement process.Oversee T&E audits to ensure compliance with internal controls and local laws.Prepare and present regular reports on T&E expenses and reimbursement activity to management.Stay updated on relevant financial and regulatory changes in Poland and other countries in which the company operates.Be the SPOC for the audit of all T&E Claims from the Senior Leadership Management and their Executive Assistants.

Requirements:

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.Extensive previous related experience; decision support function role; corporate expert/specialist; Global process or major “rollout” managementProven experience (3-5 years) managing travel and expense reimbursement processes, preferably within a global organization.Strong knowledge of T&E policies, corporate travel programs, and expense management systems.Familiarity with financial and tax regulations related to T&E globallyExcellent attention to detail and analytical skills.Proficiency in using expense management software and financial reporting tools (Oracle Cloud is Preferred)Strong communication and interpersonal skills, with the ability to work cross-functionally in a global environment.Fluency in English & Polish is required.

Offers of employment are conditional upon passage of screening criteria applicable to the job

EEO Statement

Integrated into our shared values is NCR Voyix’s commitment to diversity and equal employment opportunity.  All qualified applicants will receive consideration for employment without regard to sex, age, race, color, creed, religion, national origin, disability, sexual orientation, gender identity, veteran status, military service, genetic information, or any other characteristic or conduct protected by law.  NCR Voyix is committed to being a globally inclusive company where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential.  We believe in understanding and respecting differences among all people.  Every individual at NCR Voyix has an ongoing responsibility to respect and support a globally diverse environment.

Statement to Third Party Agencies
To ALL recruitment agencies: NCR Voyix only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Voyix employees, or any NCR Voyix facility. NCR Voyix is not responsible for any fees or charges associated with unsolicited resumes

“When applying for a job, please make sure to only open emails that you will receive during your application process that come from a @ncrvoyix.com email domain.”