As the Union - Senior Administrator Operations, you will provide operational and administrative support at the facility level under moderate supervision.  You will count stock, process and run reports, determine purchasing needs for supply department, maintain customer information, generate invoices, and handle telephone inquiries and orders.  You will assist with tasks to ensure location is compliant with corporate controls and processes.

Responsibilities:

Primary job duties will be administrative support to the operations team. Conducts inventory control procedures, including maintaining inventory files, updating and generating reports, assisting in product cycle counting, and control of non-conforming products. Assists with coverage, training, and development of other administrative professionals around the region. Maintains return authorization and credit memo forms pending return of material.    Files and researches freight claims when appropriate. Assists with building maintenance and security, including running security code reports, equipment maintenance and maintaining office/warehouse supplies. Runs and distributes various location reports such as cycle count variance reports, fleet reports, and security reports. Assists with tasks to ensure location compliance with audit procedures. Processes warehouse-receiving paperwork and schedules receiving appointments. Works with Health and Safety regarding any issues or incidents at the facility. Enters data including reporting, inventory adjustments and stock in-and-out. Answers incoming supply, receiving, or purchasing calls. Assist in warehouse order processing, shipping, receiving and general material handling. May assist Accounts Payable with invoice reconciliation and discrepancies. Reconciles P-card transactions, fuel card receipts, prepares commercial invoices for international shipments, checks invoices/coding and submits to Accounts Payable team for payments. Supports resolution in different operating systems for over, short, and damaged inventory items. Complete administrative projects as requested.

Qualifications:

High School Degree or Equivalent required 4+ years of operational, customer service or administrative experience. Strong understanding of administrative and clerical procedures and systems. Ability to multi-task with attention to detail. Strong verbal and written communication skills. Strong computer skills, including in Microsoft Office. Ability to work in a team environment.

 

Wesco International, Inc., including its subsidiaries and affiliates ("Wesco"), is an Equal Opportunity and Affirmative Action Employer. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

#LI-SC1