Apply Description

Episcopal SeniorLife Communities Mission:

We provide high quality services from skilled nursing and restorative care to housing, assisted living and community-based wellness programs. We are committed to meeting each individual’s needs, in a culturally competent manner, supporting family and loved ones through transitions, and fulfilling our pledge…

Life. Inspired Every Day.

Unit Secretary

Pay rate starting at $17.15

The nursing department unit secretary is responsible for general clerical duties. Prepare, compile and maintain records, communicate messages.

ESSENTIAL JOB FUNCTIONS

Answer telephone within 3-4 rings.Receive and relay telephone calls and messages to appropriate person in professional, courteous manner. Be polite and helpful.Refer questions to nurse manager or clinical leaders on the unit.Provide for resident dignity in accordance with Church Home philosophy and maintain confidentiality of all records.Monitor call light panel.Notify nursing assistants or respond to call light if able when on for more than 2 minutes. Refer unanswered call light to available nursing staff member on the unit. Make and document arrangements in monthly planner for out of building appointments.Call transportation or family. Notify nursing staffing coordinator if certified nursing assistant is needed for transport.Complete consultant’s sheets as appropriate.Compose letters and develop forms for nursing department as requested.Use correct format and good grammar.Print door tags and place at room entrance. Update as necessary.Maintain resident room identification and code status by use of I.D. bracelet.Initiate identification bracelet at time of admission and replace as needed. Review weekly.Assemble charts for admission per procedure when notified of admission.Audit charts per procedure at least monthly.Replenish forms as needed at least monthly.File medical records per procedure monthly.Assemble discharge charts per procedure within 7 days.Print care plans /care card weekly and as needed.File dictated notes as appropriate within 24 hours of receipt. Print assignment forms weekly and as needed.Maintain emergency card file on each resident (disaster tag).Notify lab of ordered tests. Complete lab request forms.Notify lab of new residents and need for more requisitions upon admission and weekly.Notify lab of any stat work as indicated.Order and maintain adequate amount of lab supplies as needed.Maintain log of all lab work ordered.Schedule and perform pacemaker checks.Distribute resident mail.Report unsafe conditions to security or maintenance as soon as possible. Complete maintenance work order as indicated. May be asked to perform Certified Nursing Assistant duties as needed if unit secretary has a valid NYS C.N.A certification. Requirements

QUALIFICATIONS:

One to three years of secretarial/clerical experience in an office environment. Experience preferred in a residential long term care facility preferred.A minimum of a High School Diploma or GED. Supplemental courses in English, typing, spelling and medical terminology preferred.Ability to maintain confidentiality. Professional demeanor. May be required to lift and move office equipment and supplies. Ability to interact courteously and tactfully with staff, residents, family members, visitors, vendors and the general public.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performing duties of this job requires prolonged sitting, and occasional walking and standing. Must be able to occasionally lift loads of 30 pounds without assistance and the ability to sit, talk, and hear is required. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.

WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The majority of essential job duties are performed indoors, in a normal office environment. Employee may be exposed to temperature fluctuations.  

SUPERVISORY RELATIONSHIP: The work is performed within established guidelines, and requires periodic supervision. The employee exercises some initiative and independent judgment to effectively perform the essential job duties of this position. 

RESPONSIBILITY FOR OTHERS: The employee has no direct responsibility for others. 

SAFETY RESPONSIBILITIES: Shall be fully acquainted with all safety policies and procedures of the Church Home. Takes an active role in all fire drills during the shift and/or emergencies for internal and external disasters as monitored by supervisor and incident manager. Must comply with facility in-service requirements.

 

Maintain confidentiality of all information related to the organization, residents, participants, family and staff, that may be encountered, either formally or informally, during the normal course of business. This includes medical and treatment records, financial and human resources information.