Posting Information Posting Number2025382 Posting/Functional TitleUniversity Advancement Event Coordinator University Pay Plan TitleCoord, Events & Publication LocationSan Marcos DepartmentVP for University Advancement Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$3,901.08 - $4,583.34 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + Excellent interpersonal, verbal, and written communication skills to effectively represent the university and engage with a diverse group of stakeholders, including students, alumni, staff, and volunteers. + Strong time management skills with the ability to prioritize tasks and adhere to timelines while managing multiple high-level requests. + Demonstrated ability to pay attention to detail and ensure accurate execution of event tasks. + Strong decision-making skills, with the ability to assess situations and make informed choices that directly impact the success of University Advancement events. + Comfort with working under pressure while maintaining a high level of professionalism and quality in execution. + Ability to travel to event locations as required. Preferred Qualifications + Experience using Raisers Edge, Give Campus, and Teams Planner. + Proven ability to solve problems related to staying within budget, meeting tight deadlines, and managing multiple, complex events simultaneously. + Ability to work independently while maintaining clear communication with leadership. + Bachelor’s degree or comparable job experience. Job Description The University Advancement Event Coordinator is responsible for the planning, execution, and management of university advancement events, not to include presidential events, aimed at cultivating meaningful relationships with Texas State University’s donors, alumni, students, and staff. The position requires strategic oversight of event processes including budgeting, invitation lists, data management, follow-up, and event reporting. This role will report directly to the Executive Director of Donor Engagement and will play a key role in ensuring the success of University Advancement’s events. Job Duties + Strategize, plan, and execute University Advancement events. + Propose, segment, and manage invitation lists, research and contract venues and vendors, and track event budgets. + Draft and manage event communications, ensuring timely and accurate messaging for all volunteers and stakeholders. + Prepare and deliver post-event analysis to identify opportunities for improvement and recommend solutions. + Collaborate with staff to set event goals and objectives, developing strategies for successful execution. + Manage assigned events in a project management system, ensuring all tasks are organized and tracked. + Lead in-person event management, including soliciting and training volunteers for events as needed. + Travel to event locations as required, overseeing on-the-ground coordination and troubleshooting. + Determine fiscal requirements for events, including preparing budget recommendations, negotiating vendor terms, and ensuring adherence to financial constraints. + Record event data in Raiser’s Edge, ensuring accuracy and timeliness. + Leverage Give Campus and other technologies to optimize event reporting, communication, and guest experience. + Analyze trends from multiple events, providing feedback and recommendations for future events and strategies. Additional Information to Applicants Job Open Date03/27/2025 Job Close Date (posting closes at midnight) Open Until FilledYes Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/51880 Applicant Document