University Manager for Travel and Expense and Credit Cards **POSITION DETAILS** The Accounts Payable Department within the Office of the University Controller processes all travel & expense reimbursements and related transactions primarily against New York State funding sources for Central Office, New York City and non-tax-levy funding sources. The department is seeking an adept financial manager with a strong information technology aptitude to manage daily operations of the Travel and Expense, Corporate Credit Card, and Shared Services Unit, administer efficient transactions, processes, and procedures to facilitate timely and accurate outgoing reimbursements for Travel and Expense to employees and other parties. Reporting to the University Director of Accounts Payable, the incumbent will be accountable for exercising effective internal safeguards over disbursements and ensuring compliance with established University, State, and City financial policies, procedures, and contractual requirements. The AP Department and Office are currently transitioning to a centralized shared-service delivery and business operating model using PeopleSoft-based Enterprise Resource Planning (ERP) financial technologies named CUNYfirst Financials. To advance this effort, the University Manager for Travel and Expense and Credit Cards will partake in: developing new operational strategies utilizing ERP-based automated workflow systems and processes to reduce invoice receipt to payment cycle times from errors, duplicate payments, mismatched transactions, or lost invoices, be accountable for exercising effective internal safeguards over fund disbursements, and will ensure compliance with established University, State, and City financial policies, procedures, and contractual requirements for all travel and expense transactions. Key responsibilities include, but are not limited to the following: + Examine and verify receivables, payment requests, and backup documents and authorize disbursements. + Manage and oversee all transactions and payment reconciliations for all Corporate Card Programs. + Advise on, develop, revise, and enforce general accounts payable policies and sound business practices memoranda to the University community to enhance unit efficiency and customer service via streamlined processing and quick payments. + Assess and process corrective entries to reconcile payment and receipt transactions and related financial information ensuring data integrity in all interconnected internal and external financial systems. + Partner with New York State and City oversight and/or regulatory agencies, vendors, and CUNY community about all accounts payable functions to resolve account discrepancies and payment inquiries in addition to related system and procedural concerns. + Participate in the re-engineering of the University's business practices and implementation of the financial modules and components in the PeopleSoft based ERP system, related legacy system conversions, and new system interfaces. + Provide technical guidance on the CUNYfirst financials system and procedures; oversee direct and supplemental CUNYfirst financials system training for unit staff and the University community. + Participate in developing, implementing, and maintaining financial-related policies, objectives, and plans. + Manage, train, develop, and evaluate staff. + Supervise the unit in the Director's absence. **NOTE:** Until further notice, this position is eligible for a hybrid work schedule. **QUALIFICATIONS** Minimum: Bachelor's degree and six years' related experience required. Preferred: + MBA or other advanced degree in a business discipline + Six years' progressively responsible management experience in accounts payable, procurement, cost control, or budgeting in a higher education institution and/or public organization + Strong supervisory, organizational, and proven leadership experience strongly preferred + Project management and follow-through skills to prioritize work, set expectations, execute plans, manage multiple priorities, and meet deadlines + Knowledge of: + Financial and procurement policies and practices, mainly New York State and City, plus federal financial regulations and related university policies + Travel and Expense policies and regulations for New York State and New York City a plus + Business metrics and drivers with the ability to examine and re-engineer business operations and procedures, formulate policy, and develop and implement new strategies and procedures + Experience with: PeopleSoft 9.0 and participation in a PeopleSoft ERP systems implementation effort, using an online general ledger, financial systems, modules, databases and working in a financial shared services environment + Detail-oriented and accurate with strong numerical analysis, assessment, evaluation, and research skills + Excellent verbal, written, communication, interpersonal, and presentation skills + Ability to work productively, independently, and collaboratively on teams with diverse stakeholders of various levels + Advanced computer proficiency using online financial management and accounting information systems and standard office software programs, especially MS Excel and Access **CUNY TITLE OVERVIEW** Assists in managing the University's financial operations, including accounting, reporting, analysis, and compliance activities. - Advises University and College managers on funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues - Participates in developing University-wide budgeting policies and procedures; interprets and ensures compliance with University, State, and City policies, guidelines, rules and regulations - Participates in strategic planning and re-engineering efforts; evaluates outcomes and makes recommendations regarding resources - Develops and recommends fiscal policies and controls - Prepares and manages the production of financial, statistical, and analytical reports - Collaborates with government agencies, auditors, and others as needed - May negotiate contracts - May hire, supervise and train finance and/or clerical staff, and manage related administrative functions - Performs related duties as assigned. **CUNY TITLE** Higher Education Associate **FLSA** Exempt **COMPENSATION AND BENEFITS** The salary range is **$84,011 - $99,185** , commensurate with commensurate with credentials, education, and experience. **CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.** CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=30760&PostingSeq=1 Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings. **CLOSING DATE** Open until filled. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30760 Location Central Office