Job Purpose: The Vendor Payment Specialist position is responsible for verifying, reviewing, and entering various claims accurately by the required deadlines to ensure timely payments to customers. This would include but not limited to participants and vendors. 

Essential Job Functions:

(Reasonable Accommodations may be made to enable individuals with disabilities to perform these essential functions.)

Processes invoices by organizing invoices effectively. Verifies vendor information timely and accurately based on vendors and participants profile and program procedures, regulations, and policy. Enter’s all invoice information without error while maintaining high volume by weekly deadline. Works with the post audit team to review and correct any missing vendor information by the weekly deadline. Ensures that payroll is entered correctly in order to match EVV visits prior to payroll closure and communicates and track discrepancies with the EVV resolution team. Reviews, analyzes, problem solves, and troubleshoots invoice payments for billing and payroll inquires in a timely manner.  Reviews discrepancies between claims and budget authorizations Adheres to weekly deadlines for completing data entry for multiple invoices and claims while maintaining high volume production requirements. Transcribes comments to FMS and Laserfiche care notes accurately and timely. Provides courteous and professional service in any inquiries via email, in person, and by phone to co-workers, managers, vendors, participants, ICA, and state programs within a timely manner.  Reports each pay period, monthly, and quarterly numbers to management for program audits. Communicates trends and process improvements to management to help develop efficiencies within areas. Maintains understanding of multiple payment rules, regulations, and requirements of the program. Ensures all transactions are supported by appropriate documentation and files are maintained according to record retention requirements Abides by program policy, handbook, and waiver requirements. Establishes and maintains professional and effective customers service to vendors and participants. Understands, processes, and troubleshoots transit ticket procedures as required.  Performs job with a high degree of accuracy and works collaboratively with the post-audit team to resolve issues to ensure an accurate payroll and billing cycle. Performs special assignments and or projects as assigned