Welcome page Returning Candidate? Log back in! Venue Services Assistant City Logan Campus Posted Date 2 hours ago(2/5/2025 10:49 AM) Requisition ID 2025-8820 # of Openings 1 Job Locations US-UT-Logan Category (Portal Searching) Administrative/Clerical Position Type Non-benefited (hourly) Part-Time Job Classification Non-Benefited Percent of Time or Hours per Week 20-30 hrs/wk College Finance & Administrative Service Department Event Services Advertised Salary $14.00 Telework Eligible No Overview

The Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations".

 

The primary purpose of this position is to work under the direction of the Assistant Director of Venues. This position will assist in preparing various logistical arrangements for conferences and events. The position requires assisting with logistical coordination, data entry, financial management, and administrative tasks. Job duties include but are not limited to venue coordination, communication with conference/ event coordinators, onsite service partners, and any miscellaneous tasks or assignments delegated by the Assistant Director of Venues.

 

Schedule:
• 25-30 hours per week during the semesters. Hours can increase during the event seasons.
• Can work to accommodate class schedules but are expected to primarily work Monday to Friday between 7:30 am to 5 pm.

Responsibilities Data Entry Assist in updating Event Management Software (EMS) and application software with all relevant conference and or event data and information related to the operation teamsInput hour from hour tracking software in ensure accurate billingFinancial Management Assist in updating conference/event financial statements that pertain to the operation teamsAssist in tracking and reconciling conference and or event expenses, including direct costs associated with a conference and or eventAdministrative Tasks Assist in editing and proofreading conference and or event communications and documentsAssist in providing customer service for conferences and/or eventsAssist in keeping accurate, timely, and legible notes of various meetingsMaintain inventory of department equipment and provide basic upkeep and create replacement scheduleSending conformation emails and communicates between operational teams and customersAssist with onboarding and offboarding employees under the direction of the Assistant Director of Venues or the appropriate team supervisorAssist with administrative project as assigned to improve team functions  Miscellaneous Duties Assist in basic maintenance of departmental vehiclesOther duties as assigned Qualifications

Minimum Qualifications:

Ability to meet deadlines in a high stress environment and complete multiple tasks simultaneouslyAbility to speak, read, write, and understand English proficientlyAbility to adapt to changing conditions or work assignments.Productive worker with solid work ethics who exerts effort in successfully completing tasks.Dependable, responsible contributor committed to excellence and success.Willingness and ability to learn new skills or techniques.Ability to effectively assist with multiple room sets and cleaning projects and to lift items.

Preferred Qualifications:

Strong clerical and record keeping skills and ability to learn systems and procedures quickly and proficientlyStrong organization skills, attention to detailStrong knowledge of Microsoft Suite applications, such Word and Excel, and the ability to learn event management software quickly and proficiently (training provided)Ability and willingness to conform to department dress codes.Ability to work unsupervised and attend departmental meetings Required Documents

Along with the online application, please attach:

 

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

 

**Document size may not exceed 10 MB.**

Advertised Salary $14.00 ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

 

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

*updated 01/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

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