Position Summary:

The Veteran Program Coordinator is part of the Prevention team. This position works to ensure the delivery of professional and quality assistance to the Veteran Project Director of WestCare Tennessee. This position will support and assist with day-to-day program needs and complete program tasks to allow the Veteran program staff to focus on more advanced responsibilities.

 

Essential Job Functions:

Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation. Research, collect and analyze specific information related to different topics as requested. Become familiar with various cultural and socio-economic groups. Be the liaison between veterans, government agencies, community organizations, and other stakeholders by facilitating communication and coordination of service to ensure Veterans receive comprehensive support. Capable of managing time with various program needs including outreach and advocacy, organizing events, and creating promotional materials. Arrange staff meetings and schedule appointments for the Veteran staff. Develop, arrange, monitor and report staff development, education, and training activities to the Veteran Project Director including educational opportunities, health services, and other support programs. Coordinate resources to help with program success including with local businesses, nonprofits, and other service providers. Maintain Veteran office staff calendars. Oversee all aspects of mailing, including pick-up, sorting and distribution of mail in a timely manner to Veteran staff. Provide administrative tasks to the Veteran Project Director including organization of files, tracking expenditures, ensure compliance with regulations/policies and mileage documentation for the Veteran company vehicle. Coordinate with the WestCare Tennessee Administrative Programs Assistant on program needs and onboarding of new program staff. Arrange and monitor facility checklist to ensure compliance with health, fire, and other regulatory standards. Maintain the office's physical condition and coordinate necessary repairs with the Facilities Maintenance Technician. Prepare and submit for approval to Veteran Project Director the weekly check request from vendors, contracts, staff etc. Assist the Veteran Project Director with reports per the grant contracts. Assist in grant planning and initiation of potential funding opportunities when required. Make recommendations to the Veteran Project Director regarding program design, development, and implementation of current programs. Attend in-person and virtual program conferences and meetings, community meetings, and events as deemed necessary. Attend necessary monthly integrated staff team meetings. Prepare meeting agendas and take meeting minutes from integrated staff team meetings to distribute to relevant staff. Assist the Veteran Project Director with developing and maintaining a positive relationship with community leaders, local groups and organizations, and government agencies. Coordinate with the WestCare Tennessee Administrative Programs Assistant on program social media campaigns, outreach and marketing efforts. Collaborate closely with the Community Outreach Coordinator with community events, meetings, and networking contacts. Complete required WestCare Tennessee eLearning’s. Perform any other task keeping program operations and office workflow efficient as requested by the Veteran Project Director.