Vice President of Finance Summary Title:Vice President of Finance ID:1108-4867 Department Location:3205/3207 N. Academy, Colorado Springs, CO 80917 Category:Manager / Professional Description Peak Vista Community Health Centers is a nonprofit health care organization whose mission is to provide exceptional health care to people facing access barriers through clinical programs and education. We provide integrated health care services including medical, dental, and behavioral health through our 22 outpatient health centers. We deliver care with our strong "Hospitality" culture. Our organization has over 800 employees and serves more than 81,500 patients annually in the Pikes Peak and East Central regions of Colorado. Our service area covers 14 counties, from the front range to the Kansas border, with locations throughout Colorado Springs, Fountain, Flagler, Divide, Limon, and Strasburg. Peak Vista is accredited by the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC). Compensation (Pay): $150,200 to $190,950 /annually, based on experience. Summary of Benefits: + Medical, Dental, Vision, Life, STD, LTD + 403(b) Retirement with Company Match + Paid Time Off + Tuition Assistance + Perks Rewards + Employee Assistance Program https://www.peakvista.org/resources/benefits-summary Summary: This job exists to provide leadership and accountability for the financial and accounting operations of the organization, including the production of periodic financial reports, the design, implementation, and maintenance of the accounting recordkeeping system(s), and the implementation of comprehensive internal controls, mitigating risk, enhancing the accuracy of the company’s reported financial results, and will ensure that reported results comply with Generally Accepted Accounting Principles (GAAP) as promulgated by both the Financial Accounting Standards Board (FASB) and the Government Accounting Standards Board (GASB), leading key processes such as operational and grant budgeting, forecasting, annual cost reports and supports the financial close. The VP of Finance will analyze key issues across all business units and will have a significant impact on organizational decision making, ensuring compliance with all federal, state, local laws, and regulations as well as donor and grantor requirements. Plans and directs the accounting operations and Finance Department activities by performing the following duties. Supervision Exercised: Materials Manager, FP&A, A/P, Payroll, Senior Accountants, Staff Accountants Essential Duties and Responsibilities include the following. Other duties may be assigned. + Demonstrates strong leadership skills, knowledge, and abilities. Fulfills supervisory responsibilities in accordance with the organization's policies and applicable laws; including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Ensures that the appropriate personnel meet all job-required competencies. + Designs, implements, and deploys the organization’s internal reporting and analysis systems including the use of dashboards and variance analysis for both financial and operational metrics. + Designs and implements budgeting activities related to federal, state, local, and private grants and serves as the Finance department point of leadership for grants management with the development and operations teams and engages all finance department leaders, as necessary. + Designs, implements, and maintains the organization’s grant expenditure systems ensuring that all expenditures comply with grant requirements, and develops procedures, processes, and reports to assist executive sponsors and grant project owners with timely and accurate notification of all grant expenses. + Oversees implementation of the Capital Budgeting process, and designs, develops, and implements the annual Operating Budget for all business units including deployment with the Board of Directors, senior leadership, and organizational directors. + Supports all new business development activities through forecasting, modeling, and productivity analysis of potential new services. + Serves as a resource for the planning, coordination, and direction of the business and financial administration of PVCHC. + Works closely with the Chief Financial Officer, Executive Team, and other administrators to provide current financial information and financial projections and analysis to plan, monitor, and project programs and trends. + Ensures the timely preparation and filing of Medicaid and Medicare Cost reports. Seeks to develop Cost Reporting models to predict the impact of various organizational initiatives on future cost reports. + Supervise accounting area functions and workflows, including cash management, payroll, accounts payable, non-patient accounts receivable, fixed assets, bank reconciliations, and financial reporting. + Leads purchasing procedures and materials management functions for the organization, ensuring adequate support of clinical system of care. + Participate in strategic planning and implementation. + Develops and oversees the creation, completion, validation, and timely submission of the annual HRSA Uniform Data System report. + Develops and oversees the creation, completion, validation, and submission of all external reporting requirements and timely filing of all HRSA Grant reporting requirements. + Provides financial analysis, with emphasis on capital investments, pricing decisions, and contract negotiations. + Coordinates with external auditors and provides needed information for successful audit completion, including Financial Statement Audit, Single Government Audit, Retirement Plan Audit, and other compliance reviews and audits as requested. + Coordinates with external auditors to develop and submit applicable federal and state reports, including IRS 990 and IRS 990-T. + Establish, maintain, and update an internal financial auditing process to assure compliance with accounting standards, as well as funders' requirements. + Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk. + Responsible manager of the financial accounting systems, including ERP, payroll system, procurement system, banking systems, and other appropriate systems. + Designs and produces periodic financial reports and financial statements for Peak Vista Community Health Centers and Peak Vista Foundation, including the Statement of Activity (both natural and functional classifications) and Statement of Financial Position and Statement of Cash Flows monthly. Also designs and produces forecasting models and ratio analysis including, but not limited to, cash flows, debt covenants, and days cash on hand. + Serves as the Finance department leader who directs the monthly financial close. + Prepares departmental operating budget including capital and non-capital projects. + Provide direction and assistance with accounting issues related to contributions to Peak Vista Community Health Centers Foundation + Responsible for the planning, coordination, and direction of financial administration of the organization under the direction of the CFO. + In coordination with the Chief Financial Officer, review, update and maintain the fiscal policy manual. + Demonstrates ability to mediate and resolve interpersonal, team and clinic-wide conflicts. Suggested Competencies: Knowledge of generally accepted accounting principles (GAAP), including revenue and expense recognition principles, knowledge of internal control systems and procedures. Familiarity with federal tax reporting requirements for not-for-profit organizations (990). Knowledge of financial reports following not for profit and health care standards including the statement of financial position, the statement of activities and statement of cash flows. Professional demeanor and appearance. Strong critical thinking skills. Ability to meet deadlines and prioritize tasks. Able to deal well with new or challenging situations and to develop creative solutions. + Adaptability – Flexible when things change, open to innovative ideas and concepts, to working independently or as part of a team, and to conducting multiple tasks or projects. + Customer Focus – ensures delivery of products or services and interactions are in the best interests of the customer. Establishes partner relationships with clients. + Oral Communications – Ability to express information and ideas verbally to all levels of the organization. + Written Communication – Writes clear, precise, well-organized documents. + Collaborator - works well as a member of a team or group, doing what he or she needs to do to strive for a common goal, ability to collaborate with colleagues and management. + Proficient in Microsoft Office Suite or similar software. + Project Management – Uses project management skills as both a leader and a team member to complete process improvement projects. + Compliance – Knowledgeable of and compliant with laws and regulations governing area of responsibility and reports any potentially non-compliant conduct. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education: Bachelor’s degree in business management, accounting and/or another related field required. Master’s Degree required. Certified Public Accountant or Certified Management Accountant designation preferred. Work Experience: 10 – 12 years of accounting, finance or equivalent experience required. 10 years management, supervisory or leadership experience required. Governmental, grants, non-profit and/or healthcare experience preferred. Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to author reports, business correspondence, and procedural manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, partners, associates, and the public. Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, allocations, present value, and percentages. Ability to apply concepts of basic algebra. Reasoning Ability: Ability to solve problems and interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of word processing software; spreadsheet software; accounting software; internet software and database software. Including the ability to access the intra/internet to manage timecards, review policies and procedures, and read company communications; use e-mail to communicate with co-workers, leadership, and other departments; use and create a variety of templates, complex tables, merges; manage table data, sort and filter merges, and also perform basic work with existing Macros; customize toolbars, import and insert graphs, embed Excel data, and elaborate reports; work with multiple worksheets, filter data, use integrate functions, and manipulate databases; customize templates and the PowerPoint environment, and to make a presentation interactive by using hyperlinks and action buttons Certificates and Licenses: CMA, CPA, or CIA preferred. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. OSHA risk level/work environmental hazards: This position is categorized as OSHA Level Three (3). See Exposure Control Plan for details. The noise level in the work environment is usually quiet. Sensitivity to low income, ethnic minority community. Flexible with ability to flourish in a team management system. Ability to travel from clinic to clinic as required. Ability to travel to/from various offsite organizational and industry-related meetings. Evening or weekend work may be required. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to thirty pounds. While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand; walk and talk or hear. Prolonged periods sitting at a desk and working on a computer. *Successful candidates will complete pre-employment screening, which includes, but is not limited to a Criminal Background check. Peak Vista Community Health Centers is a drug and alcohol-free workplace an Equal Opportunity Employer. **PVCHC participates in the Electronic Employment Verification Program. E-Verify is an Internet-based system that compares information from an employee’s I-9 to data from the U.S. Department of Homeland Security and Social Security Administration Records. To learn more, visit: everify.com