Summary of Work Activities and Responsibilities:

Under the supervision of the Head of the International Mobility Section, the Visa Processing Assistant V oversees the compliance of inbound students, academics and professionals with Philippine law, immigration requirements, and University regulations. The position ensures that members of the community, guests, and the University itself comply with visa and work permit requirements, as mandated by concerned government and other regulatory agencies.

Main Duties and Responsibilities:

I. Visa Management Support

Formulates a system to monitor the processing of visa / permit applications submitted to the OAVP-UPI. Formulates information packets and guidelines related to visa and permit processing
requirements and timetables, for dissemination to concerned University units and
offices and especially inbound and non-Filipino students, faculty, and professionals. Assesses relevant fees to be paid by inbound and non-Filipino students, faculty, and
professionals for visa and permit processing, and advises them to settle the fees via
University payment channels. Implements protocols for the safekeeping of passports of inbound and non-Filipino
students, faculty, and professionals upon release of the appropriate permits or tourist
visa extensions, and ensures the proper retrieval of the said passports by its rightful
owner. Implements protocols for the safekeeping and distribution of passports of inbound students and visiting faculty, once the Bureau of Immigration have released the appropriate permits or tourist visa extensions. Formulates a monitoring tracker to ensure that cash advances are requested in a timely manner and immediately liquidated.

II. Reports and Documentation Support

Ensures the proper transmittal of relevant data from the International Mobility Section to the appropriate offices. Tags students with incomplete visa / permit requirements in the official Student
Information System (SIS). Prepares reports related to enrolment and employment of foreign nationals in
compliance with government and regulatory agency. Collates, analyzes, and presents data related to requested visa processing services and actual administration, and all pertinent data related to the applied visa and permits.

III. Section Management Support

Attends to visitors and callers, handles their inquiries, and directs them to the
appropriate persons according to their needs. Assists in the formulation of internal Office processes and protocols to ensure that visa / permit processing is done in a timely and efficient manner. Secures and/or prepares documents, materials, data/report needed by the Section Head and AVP UPI, and summarizes these, as may be necessary. Drafts standard communication and reports, including minutes of meetings, as required by the Section Head and AVP UPI. Keeps abreast of internationalization trends and practices that might affect the
University, and provides feedback to the leadership team on how to anticipate and
manage its possible impact.

IV. Performs other university- related duties as may be required by the Immediate
Supervisor and authorized representative.