Job Title

Workplace Coordinator

Job Description Summary

The Workplace Coordinator is the key support resource for the Workplace Manager in ensuring service excellence and enhanced experience for the users and occupants within the workplace.
The ideal candidate will have exceptional skills in customer service, strong knowledge of the local community, and the ability to support facilities management professionals in a faced-paced environment.
In addition, the purpose of this position is to support the facilities organization at a specific campus. The position is charged with the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive response to the concerns and needs of the occupants.

Job Description

Job Description

RESPONSIBILITIES

Manage client dedicated card access systemCreate photo badges, assign & track all access into the client space Deactivate access badges as required Maintain consumable supplies Coordinate equipment maintenance and repairsCoordinate Building and Elevator Access via property management process Coordinate Parking program according to parking company process Reconcile monthly billing against assigned usageProvide validation tickets as needed according to client policyCoordinate client colleague onboarding & offboarding process with established FM processes Manage work orders & statutory compliance using FM360 system including reactive and preventive maintenance Vendor management for pre-scheduled and emergency work as requiredEnsure repair reports & service quotes are obtained & processed in a timely mannerSubmit property management work orders with proper follow up as neededSubmit environmental compliance data to Regional FM as requestedMaintain hard keys in organized and secure mannerGeneral Housekeeping - ensure janitorial staff are following site specific scope of work per internal or property management contract Copy room & supplies: maintain paper & office supplies stock, ensure machines are full, perform minor adjustments as needed, maintain organized rooms, submit requests for IT or tech support as needed. General Interior - ensure all office space, conference & meeting rooms are in good working order, excess or abandoned items removed, white boards are cleaned and trash/recycling is removed appropriately Storage areas: maintain organized facilities storage areas and closets, discarding unwanted or abandoned items, keeping like items together and neatly stacked/stored (Excluding HR files, Sales or Marketing materials storage areas)Assist onsite occupants in finding adequate storage to ensure the office is neat and organized at all times Always maintain personal workspace & files (paper & electronic) in a neat and organized mannerOrganize & maintain office supplies, snack/beverage & first aid programs & related vendors on behalf of clientRestock open supplies from back stock as needed using FIFOProcess incoming and outgoing mail & packages (requires packing and lifting up to 60 lbs) Distribute mail and packages accordingly Furniture Moves, Adds, Changes (depending on size of request - may require managing a vendor on behalf of clientRoom setups for internal meetings & eventsEnsure all recycling programs are in compliance according to building specificsErgonomic Evaluation Program Support - equip. adjustments, installations per instruction by HR or Ergo vendor after assessments are completeGeneral Services: interior holiday décor, signage & wayfinding installation, office/workstation identification as directed by clientOn Call for After Hours Projects and EmergenciesHES Support: Perform monthly Health and Safety inspections.  Support sustainability, energy cost savings, Health & Safety programs as requestedParticipate in Fire Drills / Support building related Emergency Response Program & Safety ProgramsProvide monthly activity report to regional managerProvide out of scope and project support as neededensure all above tasking is managed as requiredMinor maintenance & repairs as needed: minor wall patch/paint, furniture & fixture adjustments, minor electrical (light bulbs, appliance inspection, etc), minor door hardware adjustments, lock repairComply with C&W Uniform Dress Code while working and maintain a neat and clean appearance while on the property at times other than working hours

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.