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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Workplace Ambassador

Corporate Solutions

What this job involves:

Overall Role

This position is responsible for creating “Delight” by breeding a Customer-Centric Experience for Occupants and Guests within assigned portfolio, with the focus on providing outstanding Experience in the Workplace.

This candidate will have a deep understanding of the Workplace and the Surrounding areas and become the single point of contact for daily Workplace needs on the office floors and a counsel to the Guests present.

The role acts as an embedded point of contact for the Client Global Real Estate (“GRE”) team regarding Workplace activities at a Site level, and supports account initiatives by driving consistent implementation and delivery through nudge behaviours.

A pivotal aspect of this role is active engagement and interfacing with the lines of business and occupants as the ultimate service recipients.

Transforming to the Workplace Team of the future

Creates Occupant Delight

Has a natural hospitality-orientated communications acumen

Embedded “Go To” trusted Workplace partner fostering all-level relationships

Understands business traits/ cadence/ needs

Deep Workplace & Surrounding area knowledge

Shares observations regarding any misalignment to nudge behaviours (incl. data from Workplace Delivery team)

Single Point of Contact for issues resolution & workplace change within space

Problem solves & Resets space on the fly

Acts as basic “counsel” regarding space needs/options as per Workplace Standards

Introduce technology and digital platforms to enable Workplace Experience team to be mobile and present on the occupant floors

Develop an active and visible Workplace Experience Team

Be part of a highly proactive, responsive, dynamic and agile team

Establish direct relationship with the client business units and their neighbourhood community, understand their issues, display confidence and satisfy needs and requirements of all requests

Liaise between amenities team & facilities for event setup logistics

Engage floor user by conducting data analysis

Escalate facilities issues to management team when necessary

Consolidate feedback to management team regularly for ongoing improvement implementation

Participate in ad-hoc projects when required

I am a Community Ambassador

I own my floor/s and take personal responsibility for everyone and everything on my floor/s

If the water in the water dispenser is low, I top it up I don’t need to call amenities team, I am empowered, I am trained to do some F&B tasks. I am the doer of everything on the floor. If there are coffee marks on pantry table, I clean it by myself immediately and do not need to wait for cleaning lady. I am the doer of everything on the floor

I know each person by name, what they do and what community they belong too. If a new person commences I greet them and help them settle into their new working environment

If something needs repairing, I arrange it with my colleagues in facilities and I ensure it is repaired correctly. If the washrooms need attending, I know about it immediately and get things sorted out

I am mobile, I do not have a work station, I don’t need one as I am always on the floor with my community. I have a tablet to communicate with and log tickets when required

You will mostly find me in the community lounge helping with services with the tea lady, mingling with community members and also ensuring everything is available, cups / glasses etc. are ready for use, and generally everything is clean and tidy

I report to the Workplace Experience Location Lead who ensures I have all the backup I need

I work with amenities  team when there are event host on my floor to ensure the venue is clean and tidy before/after event

By observing behaviour of my community, I share my ideas to facilities and other supporting teams in order to improve the working environment

Client/Stakeholder Management (in support of the Workplace Lead)

Pro-actively develop and manage Client relationships ensuring that expected service levels are achieved

Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

Deliver an exceptional quality of service to the Client, as reflected by Client feedback

Actively recover feedback from the end user

Leadership / Staff Management

Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success

Proactively manage the team to deliver Delight

Develop the team through performance assessments and training, managing staff workload through correct resourcing and developing a succession plan for key team members and on-site Vendors

Operations Management

Must be customer focused and be proactive in establishing customer relationships

Responsible and accountable for all service request

Ensure service deliverables are met with SLA and KPI

Work with all related parties on timely delivery of all services

Be responsible for all clients within designated area

Problem solves & Resets space on the fly

When necessary raise risks to Workplace Location Lead for further investigation

Embedded “Go To” trusted Workplace partner fostering all-level relationships

To undertake continuous floor inspections ensure cleanliness and maintenance is correct

Establish direct relationship with the client business units and their neighbourhood community, understand their issues, display confidence and satisfy needs and requirements of all requests

Continuous Improvement implementation

Single Point of Contact for issues resolution & workplace change within space

Conduct data analysis report when necessary

Be the JLL face of ‘WE’ program in the workplace and within the team

Acts as basic “counsel” regarding space needs/options as per Workplace Standards

Ensure the delivery of all operational requirements as per the client scope of works across site

Develop and implement operational procedures and performance measures to ensure simplification and accuracy of work methods, reliability of systems and consistency

Support Regional initiatives such as user experience programs, JLL system roll-outs, regional training programs/workshops and other initiatives as appropriate, through driving implementation and consistency across the Region

Drive Client specific initiatives such technology roll-outs, benchmarking, best practices etc.

Ensure operations are aligned to financial processes and controls are adhered to at all times to achieve good financial management.

Ensure compliance with JLL and client Health, Safety, Environment and Risk Management policies and procedures

Ensure data integrity of all systems across the Region and perform audits from time to time

Ensure meeting or exceeding SLA/KPI scores

Generate reports and conduct presentations as per the service delivery requirements and overall account management

Handling helpdesk service request from users via telephone or email correspondence

 Co ordinate with Workplace delivery team to ensure   Repair & Maintenance services, materials, equipment’s and fixtures is attended and completed

Oversee office premises and delivery of hospitality services for users

Provide administrative support of issuing work order to vendors as and when required

Liaise between amenities  team & facilities for event setup logistics

Communicate with users by consolidating feedback to ensure expectations are achieved

Escalate facilities issues to management team when necessary

Participate in ad-hoc projects when required

Proactively follow up any survey platform on sites to ensure all requests/complaints are being addressed in a timely manner

Sound like you? To apply you need to have:

Ideal Experience

Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements

Strong analytical, organization and administration skills

An added benefit would be a Bachelor’s degree/  Degree in Hotel Management, business or other related field;

Excellent communication verbal and written , 1 – 2 years’ experience - Hospitality / Flight Attendant / Events Management / Serviced Office 

Must be customer focused and be proactive in establishing customer relationships

Proven ability to function effectively as part of a team

Proven ability to initiate and follow with improvement initiatives, create opportunities for efficiencies and process amendments

Ability to stand for long periods of time

Ability to effectively communicate and interact with all levels of people

Critical Competencies for Success (with corresponding ‘I am JLL behaviours’)

Client Focus & Relationship Management – ‘I Value my Customers’

Demonstrates proactive & professional approach to customer service and stakeholder engagement

Has a natural hospitality-orientated communications acumen

Ability to interact with a wide range of client staff, including senior levels

Ability to manage conflict and balance between client and firm requirements

Has a customer service oriented attitude

People Management and Team Leadership – ‘I am a Team Player’

Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels

Program Management & Organizational Skills – ‘I am Proactive’

Excellent planning & organizational skills to prioritize work and meet tight deadlines

Proven ability to manage multiple and complex operational matters on a daily basis

Problem Solving & Strategic Thinking – ‘I am Innovative’

Capacity to deal with ambiguity and solve complex problems effectively

Analytical, proven ability to solve problems using a quantitative approach

Proven ability to employ holistic approaches and looks at long term solutions

Other Personal Characteristics

Natural communicator who enjoys engaging at all levels

Self-motivated and confident

Exhibits honesty & trustworthiness

Open to new ideas & willing to challenge status quo

Works well with diverse teams from various countries/cultures

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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