Our Client, a Software company, is looking for a Workplace Service Coordinator for their San Francisco, CA location. Responsibilities: + When a deal is presented to them, ensure all steps have been taken Activate the file through the systems Process payments Reach out to solicitor or branch partner for confirmation Review documents that come in for accuracy + Facilitate daily deliverables for internal employee requests, including furniture replacement needs, HVAC (hot/cold calls), key replacement, lighting adjustment, etc. + Provide oversight for Facilities Maintenance Programs. + Perform ongoing facility inspections conducting walkthroughs to ensure all building systems are operational (HVAC, electrical, plumbing, lighting, flooring, ceiling, roofing, fire systems, signs, pest control, energy management, landscaping, etc). + Coordinate work orders in the CAFM system to ensure proper creation, planning, updating, and timely closure. + Measure and publish Workplace Services and Facilities metrics to the management team; interpret data and recommend solutions + Efficiently and effectively deploy resources to improve productivity, eliminate waste, and lower costs. + Monitor, track, and execute facilities tickets for assigned building(s). + Participate in Workplace Services and Facilities software implementation projects. + Works with Facilities Manager and Building Coordinators to roll out a standard approach to maintenance management, preventative maintenance (PMs), and scheduling. + Works closely with Facilities Manager, Building Coordinators, Building Maintenance Engineers, and Vendor Partners to ensure timely workflow to execute agreed-upon SLAs. + Participates in facilities project meetings. Assist management staff in analysis and develop a budget to support facilities planning function. + Other duties as assigned. Requirements: + 3 to 5 years of professional experience in facilities planning + Must be detail-oriented and organized, Solid communication/hospitality skills and some facilities or related experiance + Knowledge of mechanical, electrical, and plumbing (MEP), HVAC, and Building Trades + Experience rolling out new CAFM and CMMS systems + Knowledge of BOMA and ADA requirements + Ability to read and interpret floor plans and construction documents + Proficiency with G-Mail, G-Cal, CAFM, and CMMS systems + Must be detail-oriented and organized Preferred Requirements: + Excellent interpersonal communication skills + Ability to adapt to changing priorities while managing multiple projects + Experience in delivering best-in-class customer service Why Should You Apply? + Health Benefits + Referral Program + Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.