Job Purpose: 
To work under the direction of the Senior Events & Workspace Manager to support a busy workspace and events team. You will ensure the smooth and efficient running of the office and Health & Safety requirements. 

Job Responsibilities:

H&S

Responsible for ensuring Lipsy Group is a safe workplace environment without risk to health, ensuring all areas within the Lipsy floors of Glen House are kept within H&S guidelines Ensure all H&S policies, procedures, rules and regulations are adhered to, reviewed, updated and communicated in line with NEXT H&S procedures Ensure reception team maintain Fire Warden and First Aider levels for number of employees,arrange First Aider and Fire Marshall training and gifting and Ensure Fire Grab Bags and First Aid Boxes are stocked up Investigate, Log and report any H&S incidents Log new starters medical issues / allergies Individual Needs RA to be completed as needed, stored and added to tracker Ensure E&W team maintain Fire Warden and First Aider levels for number of employees,arrange FA and FM training and gifting  Quarterly update to FW & FA Organise annual flu vaccinations Ensure employee allergies and workplace adjustments are recorded and accounted for

Facilities/Building

Greet all Lipsy visitors in a friendly and professional manner  Answer calls to the main switchboard ensuring that calls are forwarded or messages taken Ensure meeting rooms and general office spaces are kept tidy and presentable at all times Manage the workspace inbox  Oversea room booking calendars and deal with difficult requests Frequent facilities and office space checks Management of repairs and maintenance within the office environment ensuring they are completed within a timely manner  Liaise with NEXT Facilities department to report faults via online system